Archivist / Assistant Archivist, Declassification

National Library Board; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A prominent educational institution in Singapore seeks a forward-thinking individual to support its core work of declassifying government files. The successful candidate will help review files, manage stakeholder relationships, and optimize declassification processes. This position requires 2-5 years of relevant experience and proficiency in data analytics, project management, and AI technologies. Join a supportive environment that values professional growth and innovation. Work location is at the National Archives of Singapore until December 30, 2026.

Benefits

Flexible, hybrid work environment

Investment in staff development

Qualifications

• 2-5 years of experience, preferably in public service or information science.
• Mature with good judgment and analytical skills.
• Experience in project management, preferably with public agencies.

Responsibilities

• Review files and highlight sensitive content.
• Liaise with government agencies for declassification.
• Conduct data analyses and reporting on requests.

Skills

Process optimisation

Data analytics

AI and prompt engineering

Communication skills

Stakeholder management

Job description

What the role is

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

We are looking for a forward‑thinking individual to support the National Archives of Singapore (NAS) in its core work of declassification of official government files to facilitate access and deepen understanding of Singapore’s history. As part of the NAS Declassification team, you will help to review government files and work closely with various government agencies on the declassification of their files. The role also includes establishing relevant workflows and processes including exploring the use of technology.

What you will be working on

• Review of Government Files: Review files and highlight sensitive content in the process of declassification. Process and facilitate public requests to access files.
• Stakeholder Management: Work closely and collaborate with internal and external stakeholders.
• External (Government Agencies): Liaise with agencies on declassification of their files. Provide guidance and training to agencies on declassification.
• Internal: Work with other NLB divisions including NLB’s IT team and within NAS to improve processes.
• Process Optimisation: Study and understand current declassification workflows to identify bottlenecks, pain points, and redundancies and recommend areas for streamlining.
• Data Analytics: Perform regular statistical analyses and reporting on public requests data.
• AI and Prompt Engineering: Design AI bots that facilitate declassification process, and conduct testing within NAS and whole-of-government.

What we are looking for

• 2-5 years of working experience, preferably having experience in different sectors of the public service and/or having information science or registry background.
• Mature with a good sense of judgement, has the ability to analyse and assess situations from a strategic lens.
• Have experience in process optimisation and project management including being proficient in data analytics, AI and prompt engineering.
• Strong team player with the ability to work under pressure in a fast‑paced and dynamic environment.
• Confidence in engagement with senior management and external stakeholders including other government agencies.
• Integrity and ability to discern and protect sensitive information.
• Good command of English and communication skills (writing and speaking).
• Possess interest in history and current affairs will be an advantage.

Work Location will be at National Archives of Singapore (NAS), 1 Canning Rise, Singapore 179868.

Successful applicant will be appointed on a project contract until 30 Dec 2026.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally‑connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.