AI-Ready Data Steward & File Architect

MOLEAC PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A digital management firm in Singapore is seeking a detail-oriented Data Management Specialist to lead efforts in restructuring their digital file architecture. You'll be responsible for establishing a single source of truth, conducting audits, and improving data quality to support internal AI tools. Candidates should have strong file management skills and the ability to work collaboratively across departments. Experience in document control and relevant software is preferred.

Qualifications

• Deep understanding of Windows Explorer, shared drive hierarchies, and mass-file management techniques.
• Proven ability to convert legacy formats (specifically .msg emails) into PDF.
• Ability to analyze file contents for version control.

Responsibilities

• Audit and rationalize current shared folders.
• Support the improvement of AI generated answers with accurate documents.
• Convert Outlook Message files into accessible PDF formats.
• Act as the primary point of contact for every department.
• Focus on intensive audit and cleanup of legacy data.

Skills

Advanced File Management

Format Conversion & Extraction

Analytical Document Control

Microsoft Office Suite

Analytical Judgement

Structured & Methodical

Zero‑Error Mindset

Stakeholder Communication

Independent Coordination

Tools

Nitro PDF

Adobe Acrobat Pro

Job description

A digital management firm in Singapore is seeking a detail-oriented Data Management Specialist to lead efforts in restructuring their digital file architecture. You'll be responsible for establishing a single source of truth, conducting audits, and improving data quality to support internal AI tools. Candidates should have strong file management skills and the ability to work collaboratively across departments. Experience in document control and relevant software is preferred.