Adminstrative Clerk

PATISSIER WOO HOLDINGS PRIVATE LIMITED; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A bakery company in Singapore is looking for a proactive Admin Assistant to support their administrative and operational functions. The ideal candidate will manage schedules, facilitate communications, maintain record-keeping, and assist in daily operations. Key skills include strong organisational abilities, effective communication, and basic proficiency in design software like Canva and Adobe. This role is vital to ensure the smooth running of day-to-day activities.

Qualifications

• Strong organisational skills with the ability to multitask effectively.
• Good communication skills with a professional manner both on the phone and in person.
• Resourceful, adaptable, and able to work both independently and collaboratively.

Responsibilities

• Handle general administrative tasks including data entry and document organisation.
• Manage company phone line and attend to customer enquiries.
• Liaise with suppliers for orders and deliveries.
• Assist with content creation and updates using design software.
• Maintain accounting records and track expenses.
• Prepare and manage staff schedules across outlets.
• Assist with calendar management for management.
• Support daily operations and execute ad-hoc tasks.

Skills

Organisational skills

Communication skills

Proficiency in Canva

Proficiency in Adobe

Familiarity with Shopify

Basic accounting knowledge

Tools

Canva

Adobe Photoshop

Adobe Illustrator

Shopify

Job description

About the Role

Patisserie Woo is seeking a proactive and organised Admin Assistant to support both administrative and operational needs. This role is central to keeping our day‑to‑day operations running smoothly, from coordinating schedules to managing supplier communication and basic accounts.

Key Responsibilities

• Handle general administrative tasks, including data entry, document organisation, scheduling, and filing
• Manage the company phone line and attend to customer enquiries in a professional manner.
• Liaise with suppliers to coordinate orders, deliveries, and follow‑ups.
• Assist with simple content creation and updates using Canva, Adobe applications, and Shopify (basic proficiency).
• Maintain simple accounting records, including expense tracking and basic bookkeeping support.
• Prepare and manage staff scheduling across outlets.
• Assist with calendar management and scheduling for management.
• Support daily operations and carry out ad-hoc tasks assigned by management.

Requirements & Skills

• Strong organisational skills with the ability to multitask effectively.
• Good communication skills with a pleasant and professional manner, both on the phone and in person.
• Basic proficiency in Canva, Adobe (e.g., Photoshop/Illustrator), and Shopify.
• Comfortable with numbers and familiar with simple record‑keeping or accounting processes.
• Resourceful, adaptable, and able to work independently as well as collaboratively.
• Prior admin or operations experience is an advantage.