Administrator

WHOLETECH SYSTEM HITECH (S) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading tech company in Singapore is looking for a highly organized Personal Assistant, IT & Office Administrator. The ideal candidate will support executive leadership, manage daily office operations, and provide basic IT support. Key duties include managing calendars, confidential correspondence, and IT troubleshooting. Candidates should possess a diploma or degree in Business Administration or IT, with a minimum of 2 years' experience. Strong communication and organizational skills are essential for success in this fast-paced environment.

Qualifications

• Minimum of 2 years of experience in a similar role.
• Strong proficiency in Microsoft Office Suite and basic IT systems.
• Excellent communication skills and high discretion.

Responsibilities

• Manage calendars and schedule meetings.
• Provide first-level IT troubleshooting for hardware and software.
• Oversee general office operations and maintain supplies.

Skills

Microsoft Office Suite

IT troubleshooting

Organizational skills

Multitasking

Professionalism

Education

Diploma or Degree in Business Administration or IT

Job description

We are seeking a highly organized and tech-savvy individual to serve as a Personal Assistant, IT & Office Administrator. This role supports executive leadership, manages daily office operations, and provides basic IT support. The ideal candidate is proactive, discreet, and capable of juggling multiple responsibilities in a fast-paced environment.

Personal Assistant Duties

• Manage calendars, schedule meetings
• Prepare reports, presentations, and meeting materials
• Handle confidential correspondence and communications
• Track deadlines, follow up on action items, and ensure executive preparedness
• Liaise with internal departments and external stakeholders

IT Support & Systems Administration

• Provide first-level IT troubleshooting for hardware, software, and network issues
• Coordinate with external IT vendors for escalated support and system upgrades
• Maintain inventory of IT assets and ensure timely updates and backups
• Assist with onboarding/offboarding of staff (e.g., email setup, access rights)
• Support digital tools and platforms used across the organization

Office Administration

• Oversee general office operations including supplies, equipment, and facilities
• Manage vendor relationships (e.g., cleaning, courier, maintenance)
• Maintain filing systems and ensure document control compliance
• Any ad-hoc project task assigned by manager.

Requirements

• Diploma or Degree in Business Administration, IT, or related field
• Minimum 2 years of experience in a similar role
• Strong proficiency in Microsoft Office Suite and basic IT systems
• Excellent communication, organizational, and multitasking skills
• High level of discretion and professionalism
• Ability to work independently and handle sensitive information