Administrative Officer (6 months contract renewable)

CPG Corporation Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading construction firm in Singapore is seeking an Administrative Assistant to provide essential support to the project team. Responsibilities include managing project documentation, handling payments, and organizing materials. Ideal candidates possess at least a Diploma and proficiency in MS Office. Attention to detail and good communication skills are essential for success in this role.

Qualifications

• Proficient in MS Office applications.
• Meticulous, with a keen eye for details.
• Good communication and organization skills.

Responsibilities

• Provide general administrative support to the project team.
• Review SSOR to identify discrepancies.
• Compile documents for RAOV and assist with submission.
• Manage Delivery Orders for materials.
• Assist with payment-related documentation.
• Compile quotations from suppliers.
• Maintain monthly project reports.
• Organize warranty documents for project completion.

Skills

MS Office applications

Communication skills

Organization skills

Attention to detail

Initiative

Education

Minimum A’ Level / Diploma

Job description

Job Responsibilities

• Provide general administrative support to the project team to ensure smooth operations.
• Review SSOR (Standard Schedule of Rates) to identify discrepancies, ensuring data completeness and accuracy.
• Compile all necessary supporting documents required for RAOV (Recommendation for Award of Variation) and assist with final submission.
• Handle and organize Delivery Orders related to concrete and rebar materials.
• Assist in managing payment-related matters, including preparation and compilation of necessary documentation.
• Source, obtain, and compile quotations from suppliers and subcontractors for procurement or cost comparison purposes.
• Update and maintain monthly project reports, ensuring timely and accurate submission.
• Check, prepare, and organize warranty documents for project completion and handover stage.
• Support ad-hoc tasks as assigned by supervisor

Job Requirements

• Minimum A’ Level / Diploma and above
• Proficient in MS Office applications
• Meticulous, with a keen eye for details
• Possess good communication and organization skills.
• Initiative, willing to learn and able to multi-task