Administrative Officer

JC BUSINESS CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consultancy firm based in Singapore is looking for a Personal Assistant to provide full administrative and secretarial support to senior management. You will be responsible for managing calendars, scheduling appointments, and handling communications. The ideal candidate should have strong organizational skills and be able to maintain an efficient office environment. This role involves greeting clients and assisting in various administrative tasks to ensure smooth operations.

Qualifications

• Experience in administrative support roles.
• Ability to manage scheduling and appointments effectively.
• Good communication and organizational skills.

Responsibilities

• Provide full spectrum of administrative support to managing staff.
• Maintain and organize calendar and schedule appointments.
• Answer phone calls and handle enquiries.

Job description

Provide full spectrum of administrative and secretarial support to Managing Director, General Manager and accounts staff.
Personal assistant to Managing Director.
Maintaining and organizing calendar and scheduling of appointments.
Devises office systems where necessary to improve efficiency, including data management and filing.
Answer phone calls, enquiries and requests, and handling them when appropriate.
Deals with incoming email, faxes and letters.
Meeting and greeting clients at all levels of seniority.
Manage office equipment and supplies.
Assist accounts staff in typing documents, sort and compile for client's signatures and issuance of invoices.
Maintains accurate records of the company's accounts receivables.