Administrative Executive (with Accounting Support)

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A private firm in Singapore is seeking an administrative support professional to handle procurement tasks, invoicing, and basic accounting duties. The ideal candidate should have a diploma in Business/Accounting and 1–3 years of relevant experience. Strong skills in Microsoft Office/Excel, as well as organizational and communication skills, are essential. This position requires multitasking abilities in a fast-paced environment, and immediate availability is preferred.

Qualifications

• 1–3 years’ experience in admin, procurement, or accounting support.
• Data entry accuracy is crucial.
• Experience in accounting or sales support is a plus.

Responsibilities

• Handle purchase orders, invoicing, and data entry for procurement.
• Liaise with overseas vendors to ensure timely supply.
• Assist in basic accounting tasks, like verifying invoices.

Skills

Microsoft Office / Excel competence

Strong organizational skills

Communication skills

Multitasking ability

Education

Diploma in Business, Accounting, or related field

Job description

Key Responsibilities

• Handle purchase orders (POs), invoicing and data entry for procurement and billing.
• Liaise with and lock prices with overseas vendors to ensure cost efficiency and timely supply.
• Maintain and update vendor lists, price records, and purchase tracking logs.
• Assist in basic accounting tasks, such as verifying invoices, tracking payments, and preparing reports.
• Support sales and finance teams with document coordination and order summaries.
• Perform general administrative duties, including record management, filing, and correspondence.
• Take on ad-hoc assignments as required to support operations and management.

Requirements

• Diploma in Business, Accounting, or related field.
• 1–3 years’ experience in admin, procurement, or accounting support.
• Competent in Microsoft Office / Excel and data entry accuracy.
• Strong organizational and communication skills.
• Positive attitude, able to multitask, and comfortable working in a fast-paced environment.
• Experience in accounting or sales support is an added advantage.
• Able to join immediately or in short notice.