Administrative Executive

DASHMESH SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading logistics company in Singapore is looking for an administrative support candidate to manage various tasks such as invoice sorting, documentation organization, and vendor negotiations. The ideal candidate will ensure timely completion of administrative duties and maintain efficient document management systems, supporting smooth coordination among departments.

Responsibilities

• Address a range of administrative duties, including invoice sorting and data entry.
• Ensure administrative tasks are completed on time and to the required standard.
• Maintain proper filing and organize documentation.
• Efficiently manage documentation, including sorting and scanning.
• Request quotations and negotiate contract terms with vendors.

Job description

• Address a range of administrative duties, including but not limited to invoice sorting, data entry, document filing, invoice verification, and preparation for payment
• Ensure administrative tasks are completed on time and to the required standard.
• Maintain proper filling and organize documentation such as daily activity record and monthly history report.
• Efficiently manage documentation, including sorting, scanning and editing documents on documentation software.
• Request quotations and negotiate contract terms with internal and external partners/vendors.
• Carry out any other ad-hoc administrative duties and operational support as required or assigned by the Manager.
• Work closely with internal stakeholders to support smooth coordination between various departments with regard to documentation/vendor servicing etc.
• Any other roles/duties as assigned