Administrative Executive

Veritas Private Consulting Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A consulting firm in Singapore is seeking an office operations professional to maintain a smooth office flow, manage correspondence, and assist with scheduling and HR tasks. The ideal candidate will possess strong communication skills, proficiency in MS Office, and the ability to work independently as part of a team. Responsibilities also include logistics coordination, documentation management, and basic accounting support. Applicants should be proactive and meticulous in handling tasks, including confidential information.

Qualifications

• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in MS Office Suite and data entry.

Responsibilities

• Maintain a smooth-running office and manage supplies.
• Coordinate meetings and complex travel arrangements.
• Assist with basic HR tasks and account-related matters.

Skills

Strong communication skills

Organizational abilities

Time-management abilities

Proficiency in MS Office Suite

Ability to handle confidential information

Job description

Key Responsibilities

• Office Operations: Maintain a smooth-running office, manage office supplies, coordinate maintenance, handle mail/shipping.

• Communication & Correspondence: Answer calls, manage emails, handle inquiries (phone, WhatsApp), act as a point of contact.

• Scheduling & Logistics: Coordinate meetings, appointments, and complex travel arrangements (domestic/international) for staff.

• Documentation: Maintain accurate physical and digital files.

• Departmental Support: Assist other teams with projects, data entry, and general administrative tasks.

• Inventory & Procurement: Monitor and order office supplies, ensuring availability.

• HR Support: Assist with basic HR tasks like attendance or employee records to Group HR department in Malaysia (HQ).

• Account Support: Assist with basic account-related matters such as staff claims, office rental, and any payments to Group Finance Department in Malaysia (HQ).

Key Skills & Requirements

• Strong communication (written & verbal) and interpersonal skills.

• Good organizational and time-management abilities.

• Proficiency in MS Office Suite and data entry.

• Ability to work independently and as part of a team. Proactive, meticulous, and able to handle confidential information.