Administrative Executive

EXCELLENT ACCOUNTING & MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A reputable accounting and management service provider in Singapore seeks a detail-oriented Administrative Executive. This role involves handling immigration-related applications, managing client documentation, and providing administrative support. The ideal candidate should have a diploma in Business Administration or related fields, be fluent in Mandarin and English, and possess strong organisational and communication skills. Experience in client-facing roles is preferred.

Qualifications

• At least 1–2 years of relevant administrative or client-facing experience.
• Strong organisational skills with high attention to detail.
• Able to work independently and part of a team.

Responsibilities

• Handle Singapore PR and Citizenship applications.
• Coordinate with clients to collect and verify application documents.
• Assist in formulating application strategies.

Skills

Fluent in Mandarin

Fluent in English

Organisational skills

Interpersonal skills

Communication skills

Education

Diploma or above in Business Administration, Management, or related fields

Tools

Microsoft Office

Job description

Job Description

We are looking for a responsible and detail-oriented Administrative Executive to join our team in Singapore. The role focuses on administrative support, client documentation coordination, and immigration-related applications. The candidate must be fluent in both Mandarin and English (spoken and written) to effectively liaise with clients.

Key Responsibilities

• Handle Singapore Permanent Residence (PR) and Citizenship applications, including preparation and submission of documents to the Immigration & Checkpoints Authority (ICA)

• Coordinate with clients to collect, organise, review, and verify application documents, ensuring completeness and accuracy

• Communicate clearly with clients regarding required document checklists and application progress

• Identify missing or inconsistent information and follow up with clients in a patient and professional manner

• Assist in formulating application strategies and preparing supporting documentation where required

• Draft professional correspondence and supporting letters for submission to government authorities

• Prepare invoices, manage accounts receivable, follow up on outstanding payments, and perform basic reconciliation

• Assist in the preparation of contracts and related administrative documentation

• Receive and attend to clients at the office when required

• Provide work backup and administrative support for colleagues during their leave periods

• Carry out other administrative and operational duties as assigned by management

Requirements

• Diploma or above in Business Administration, Management, or related fields

• Fluent in Mandarin and English (spoken and written)

• At least 1–2 years of relevant administrative or client-facing experience (experience in immigration, corporate services, or professional services is an advantage)

• Strong organisational skills with high attention to detail

• Patient, meticulous, and able to work with document-heavy processes

• Good interpersonal and communication skills

• Able to work independently and as part of a team

• Proficient in Microsoft Office and standard office systems