Administrative Executive

SMART PROPERTY MANAGEMENT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A property management company in Singapore is seeking an experienced Administrative Support staff member to assist with resident interactions and daily operations. The ideal candidate will have at least 2 years of experience, excellent organizational and communication skills, and be proficient in Microsoft Office. This role includes responsibilities like managing petty cash, coordinating meetings, and maintaining accurate records.

Qualifications

• At least 2 years of experience in an administrative or office support role, preferably within the property management industry.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent communication and interpersonal skills, with a customer-focused attitude.
• Attention to detail and a high level of accuracy in your work.
• Attention to detail and a high level of accuracy.
• Proactive, reliable and adaptable.

Responsibilities

• Assist in handling and maintaining proper records of feedback or complaints from residents.
• Assist the CM with Section 47(1)(c) notice and update strata roll.
• Manage petty cash and collect payments from residents daily.
• Update trust accounts periodically for transactions.
• Manage booking of estate facilities according to rules.
• Maintain proper filing system for documentation.
• Carry out regular updates of notice board content.
• Maintain inventory of office stationery and perform administrative duties.
• Co-ordinate council meetings and annual general meetings.

Skills

Organisational skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Attention to detail

Team player attitude

Education

GCE ‘N’ / ‘O’ Level or relevant ITE certificate

Job description

Job Description

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the CM to attend to Section 47(1)(c) notice and update strata roll upon receipt of notice of transfer
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update trust accounts periodically of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirements

• At least 2 years of experience in an administrative or office support role, preferably within the property management industry
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent communication and interpersonal skills, with a customer-focused attitude
• Proficiency in using Microsoft Office suite, with the ability to learn new software quickly
• Attention to detail and a high level of accuracy in your work
• A team player who is proactive, reliable and adaptable to changing priorities
• Applicants must be willing to work 5.5 days' work.
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• Computer literate
• Pleasant personality and able to work independently