Administrative Assistant

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An administrative service provider in Singapore is seeking an individual to perform a variety of administrative duties. Responsibilities include managing emails, supporting meetings, and assisting with event planning. Candidates should possess excellent communication skills, strong organization, and a proactive attitude. A knowledge of social media platforms and Microsoft Excel is essential. The role offers a salary of $2800 to $3600, based on qualifications, with working hours from Mondays to Fridays.

Qualifications

• Knowledge of social media platforms and Microsoft Excel (Vlookup).
• Excellent written and verbal communication skills in English.
• Strong organization and prioritization skills to meet deadlines.
• Detail-oriented with excellent time management skills.
• Proactive with a willingness to take initiatives.
• Ability to work independently.
• Basic knowledge of Canva for EDM creation.
• Ability to edit and create videos is a bonus.

Responsibilities

• Perform a wide variety of administrative duties including sorting lists and registration forms.
• Screen incoming emails and respond appropriately.
• Provide secretarial, administrative, and logistical support for meetings.
• Assist in event planning and management.
• Support marketing efforts for events.
• Liaise with vendors and manage procurement.
• Provide ad-hoc administrative support as needed.

Skills

Knowledge of social media platforms

Microsoft Excel (Vlookup)

Excellent written communication skills

Excellent verbal communication skills

Strong organization skills

Proactive

Time management

Ability to work independently

Tools

Canva

Job description

Role Responsibilities

• Perform wide variety of administration duties including but not limited to sorting through name lists, registration forms and LinkedIn member lists
• Promptly receive and screen incoming emails in a professional manner, providing appropriate responses and delivering messages when necessary
• Provide secretarial, administrative and logistical support for meetings (e.g. scheduling of meetings, collation of materials, venue setup, preparation of the agenda of meetings, tracking of matters arising from meetings etc.)
• Assist in event planning and management of events (e.g. fireside chats and networking events)
• Support pre/post event marketing (e.g. creating EDM, after event post on social media)
• Liaise with vendor and manage procurement
• Other ad‑hoc administrative support as required to support team.

Requirements

• Knowledge of social media platforms and Microsoft excel (Vlookup, etc.)
• Excellent written and verbal communication skills in English
• Demonstrate strong organisation and prioritisation skills to ensure deadlines are met
• Detailed‑oriented and excellent time management skills
• Proactive and willing to take initiatives
• Can work independently
• Basic knowledge in using Canva to create EDM
• Ability to edit and create a video will be a bonus.

Location of work: Fusionopolis Way

Salary: $2800 - $3600 based on qualifications

Working Hours

Mondays to Thursdays – 8:30am to 6:00pm

Fridays – 8:30am to 5:30pm

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG