Administrative Assistant

GM MANPOWER SERVICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent manpower service provider in Singapore is seeking an administrative support professional to handle daily office tasks, manage documentation, and assist in project coordination. The candidate will work closely with management to ensure smooth administrative operations. Effective communication and organizational skills are essential for this role, along with a keen attention to detail. This position may involve logistics coordination and maintaining a structured filing system.

Qualifications

• Experience in administrative support and office management.
• Familiarity with project coordination and logistics.
• Strong organizational and communication skills.

Responsibilities

• Perform daily administrative tasks efficiently.
• Manage documents and maintain an organized filing system.
• Provide project administrative support and coordinate logistics.

Job description

1. Performing daily administrative tasks.
2. Managing documents and records, maintaining an organized filing system.
3. To provide project administrative support and coordinate with the project.
4. Arrangement of project site transportation and logistics.
5. Sourcing, procuring and maintaining project filing and documentation.
6. Responsible for project correspondences and transmittal documents.
7. To provide clerical and administrative support to the General Manager, Managing Director and Head of Departments.
8. To attend and service staff meetings and take minutes and distribute after meetings along with any other relevant materials and attend other meetings/events as and when required.
9. Establishing and maintaining computerized databases of the organization’s contacts, service providers and other relevant information as required.
10. Establishing and maintaining filing systems as appropriate.
11. General administrative/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing.
12. To maintain office equipment and liaise with suppliers regarding maintenance.
13. Handle a full spectrum of payment of the basic pay and overtime calculation to processing of workers salary.