Administrative Assistant

WELHUNT INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A Singapore-based company is looking for a proactive Administrative Specialist to support daily operations. This role includes visitor reception, general office administration, travel arrangements, data management, and event support. The ideal candidate will excel in multitasking and thrive in a fast-paced environment. Strong organizational skills and attention to detail are key to maintaining operational efficiency. If you're ready to contribute to a positive workplace, we want to hear from you.

Qualifications

• Excellent organizational skills to manage varied tasks.
• Strong communication skills for visitor interaction.
• Proficiency in data management and reporting.

Responsibilities

• Greet and assist visitors professionally.
• Oversee office maintenance and supply management.
• Organize travel arrangements including bookings and visas.
• Update and analyze travel and expense records.
• Plan and support team events and activities.

Job description

We are seeking a proactive and detail-oriented Administrative Specialist to support daily office operations and ensure smooth and efficient workplace functions. This dynamic role encompasses a range of responsibilities, including office management, travel coordination, data reporting, and cross-team administrative support. As a central point of contact within the organization, you will play a key role in maintaining operational efficiency, supporting company events, and contributing to a positive and organized work environment. If you're a resourceful multitasker who thrives in a fast-paced setting, we’d love to hear from you.

1.Visitor Reception & Meeting Coordination

• Greet and assist visitors professionally.
• Prepare meeting rooms and coordinate logistics for office meetings.

2.General Office Administration

• Oversee office and equipment maintenance.
• Manage incoming/outgoing mail and courier deliveries.
• Order and manage office supplies and inventory.
• Coordinate procurement of employee equipment.

3.Expense and Travel Documentation

• Prepare payment requests and applications.
• Maintain accurate travel records.

4.Travel Arrangements

• Organize domestic and international travel, including flight/hotel bookings, visa application.
• Handle visa applications and transport arrangements.

5.Data Management and Analysis

• Regularly update and analyze travel logs, credit card logs, and petty cash records.

6.Event and Activity Support

• Plan and support company or team events and activities.

7.Ad Hoc Assignments

• Perform temporary tasks as assigned by supervisors or management.