Administrative & Accounts Executive

EM PRODUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local events and carpentry solutions company in Singapore is seeking a meticulous and proactive Admin & Accounts Executive to support daily operations and finance functions. Responsibilities include general office administration, managing accounts payable and receivable, preparing invoices, and assisting in project coordination. The ideal candidate has 1–3 years of relevant experience, proficiency in Microsoft Office, and good interpersonal skills. This position offers a supportive work environment with career growth potential.

Benefits

Friendly and supportive work environment

Opportunities for career growth

Exposure to exciting projects

Qualifications

• 1–3 years of relevant experience in admin and accounts, preferably in events, carpentry, or construction.
• Ability to work independently and collaborate effectively.
• Knowledge of GST and CPF processes is advantageous.

Responsibilities

• Handle general office administration, filing, data entry, and document control.
• Manage Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare and issue invoices, track payments, and perform bank reconciliations.

Skills

Microsoft Office (Excel, Word)

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Tools

Accounting software (QuickBooks, Xero, SQL, MYOB)

Job description

About Us

We are a events and carpentry solutions company in Singapore, specialising in custom event builds, exhibition structures, and interior fit-outs. Our team combines craftsmanship, creativity, and efficiency to deliver outstanding results for clients across corporate, retail, and government sectors.

As we continue to grow, we are looking for a meticulous and proactive Admin & Accounts Executive to support our daily operations, finance functions, and project coordination.

Key Responsibilities

Administrative Duties

• Handle general office administration, filing, data entry, and document control.
• Maintain and update records for suppliers, clients, and project files.
• Assist in procurement and coordination of materials and logistics for carpentry and event projects.
• Liaise with clients, suppliers, and internal teams to ensure smooth project flow.
• Prepare quotations, job orders, and delivery notes when needed.
• Support HR and administrative matters such as staff attendance, leave records, and claims.
• Provide ad‑hoc administrative support to management and project teams.

Accounting Duties

• Manage Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Prepare and issue invoices, track payments, and follow up on outstanding accounts.
• Verify supplier invoices and ensure timely payment.
• Perform monthly bank reconciliations and assist in month‑end closing.
• Track project expenses and assist in cost reporting.
• Support GST submission and other statutory filings where required.
• Maintain accurate financial records and documentation.

What We Offer

• Friendly and supportive work environment.
• Opportunities to learn project costing and operations management.
• Exposure to exciting event and carpentry projects across Singapore.
• Career growth potential within the company.

Requirements

• 1–3 years of relevant experience in admin and accounts; experience in events, carpentry, or construction preferred.
• Proficient in Microsoft Office (Excel, Word) and familiar with accounting software (e.g., QuickBooks, Xero, SQL, MYOB).
• Meticulous, well‑organised, and able to meet deadlines in a fast‑paced environment.
• Good communication and interpersonal skills.
• Able to work independently and collaborate effectively with team members.
• Knowledge of GST and CPF processes will be advantageous.