Administration Manager

IN & OUT SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local service provider in Singapore is seeking an Administrative Manager to oversee and streamline office operations. The ideal candidate will manage staff, budgets, and resources while ensuring compliance with policies and procedures. You will coordinate workflows and improve internal processes, contributing to an efficient work environment.

Responsibilities

• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations.
• Overseeing the administrative department’s budget and resources.
• Coordinating communications, workflows, and schedules.
• Developing and implementing office policies and procedures to improve workflow and compliance.
• Supervising the records management processes and procedures.
• Delegating administrative tasks to team members.
• Managing the facilities and equipment to create a safe environment.
• Ensuring compliance with relevant regulations.
• Evaluating staff performance and providing guidance and coaching.
• Assisting in recruiting and hiring new administrative team members.

Job description

Overview

Oversees and streamlines office operations by supervising staff, managing budgets and resources, ensuring policy compliance, and coordinating internal processes like scheduling and supply management.

Specific duties and responsibilities you might include in your Administrative Manager job description are:

• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations
• Overseeing the administrative department’s budget and resources
• Coordinating communications, workflows and schedules
• Developing and implementing office policies and procedures to improve workflow and compliance
• Supervising the records management processes and procedures
• Delegating administrative tasks to team members
• Managing the facilities and equipment to create a safe environment
• Ensuring compliance with relevant regulations
• Supervising and training administrative staff
• Delegate tasks and responsibilities to administrative personnel
• Evaluate staff performance and provide guidance and coaching
• Assist in recruiting and hiring new administrative team members

Operations & Efficiency

• Plan, implement, and improve administrative processes and systems
• Manage office supplies and inventory
• Maintain records and databases
• Ensure effective communication within the organization and with external parties

Budget & Financial Oversight

• Assist in developing and managing departmental budgets
• Monitor expenses and advise on cost reduction
• Oversee bookkeeping procedures

Policy & Compliance

• Ensure adherence to company policies, procedures, and regulatory requirements
• Develop and update administrative policies and procedures

Coordination & Support

• Coordinate meetings, events, and appointments
• Act as a liaison between staff, management, and other departments
• Oversee facility maintenance and equipment upkeep
• Manage special projects and track progress