Admin / Ops Executive

DM NDT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading service provider in oil and gas in Singapore is looking for an Admin / Operations Executive to join their team. The role involves managing quotations, vendor registrations, and training courses while ensuring compliance with company standards. Ideal candidates are detail-oriented, proficient in Microsoft Office, and possess good communication skills. The position is full-time and suitable for fresh graduates who can start immediately.

Qualifications

• Proficiency in Microsoft Office applications to support administrative tasks.
• Good written and spoken English to communicate effectively.
• Strong attention to detail for managing multiple administrative tasks.
• Good communication skills and a proactive attitude for collaboration.
• Basic understanding of accounting principles and HR processes.

Responsibilities

• Handle preparation, submission, and follow-up of quotations to clients.
• Manage vendor registration processes, ensuring compliance.
• Oversee the technician database, ensuring up-to-date information.
• Organize training courses for staff, including scheduling.
• Coordinate scheduling and maintenance records for company vehicles.

Skills

Proficiency in Microsoft Office applications

Good written and spoken English

Strong attention to detail

Good communication skills

Basic understanding of accounting principles

Education

Minimum N/O Level or equivalent

Job description

Company Overview / Employee Value Proposition

DM NDT Pte Ltd is one of the global leading Inspection, Repair & Maintenance service providers to the Oil & Gas, Marine & Petrochemical sectors. We are also an I.R.A.T.A. Rope Access full member Trainer & Operator Company, who specializes in alternative access solutions.

Job Summary

DM NDT Pte Ltd is currently looking for an Admin / Operations Executive to join their team on a full-time basis. This role requires an outgoing personality with a team player mindset and high resourcefulness.

Responsibilities

• Handle the preparation, submission, and follow-up of quotations to clients.
• Manage the registration process for vendors, ensuring compliance with company and industry standards.
• Oversee the technician database, ensuring it is up-to-date and accurate.
• Organize and manage training courses for staff, including scheduling, registration, and certification tracking.
• Coordinate the scheduling, maintenance, and records for company lorries and other vehicles.
• Oversee dormitory assignments, maintenance, and compliance with housing standards.
• Handle all aspects of WP/SP applications, renewals, and compliance.
• Accurately record, distribute, and follow up on minutes from key meetings.
• Monitor and manage the renewal process for contracts and agreements, ensuring timely submissions and negotiations.
• Record and distribute meeting minutes accurately and manage follow-up actions to ensure timely completion.
• Organize training courses by scheduling sessions, registering participants, and tracking certifications in the technician database.
• Manage Central Provident Fund (CPF) contributions and maintain related documentation for compliance.
• Oversee applications, renewals, and compliance monitoring for Work Permits and Employment Passes.
• Process government claims including childcare leave, National Service obligations, IR8A forms, and quarterly submissions to IRAS.
• Maintain organized and secure hardcopy filing systems for all essential company documents.
• Coordinate scheduling, maintenance, and record-keeping for company lorries and other vehicles to ensure operational readiness.
• Manage dormitory assignments, oversee maintenance, and ensure compliance with housing standards.

Qualifications and Requirements

• Proficiency in Microsoft Office applications including Excel, Word, and PowerPoint to support administrative tasks.
• Good written and spoken English to communicate effectively within the team and with external parties.
• Strong attention to detail to accurately manage multiple administrative tasks simultaneously.
• Good communication skills and a proactive attitude to support team collaboration and problem-solving.
• Basic understanding of accounting principles and familiarity with HR processes to assist in related duties.
• Minimum N/O Level or equivalent, suitable for fresh graduates.
• Availability to start work immediately or within short notice.