Admin Officer (Contract 1 year)

ICICI BANK LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services organization in Singapore is seeking an administrative professional to manage office supplies, coordinate maintenance contracts, and ensure the orderly management of office premises. Responsibilities include overseeing pantry supplies, maintaining document storage, and assisting with office renovations. This role requires attention to detail and efficient coordination skills.

Responsibilities

• Track annual maintenance contracts for the Branch in excel sheets.
• Update the register for the contents in the vault at Republic Plaza.
• Ensure office premise and equipment are orderly kept.
• Maintain adequate pantry supplies.
• Manage office stationeries and stock levels.
• Assist with office renovations and repairs.
• Check vendors' delivery orders against invoices.
• Issue and track access cards.
• Manage offsite storage of documents.
• Initiate quarterly updates of the authorized signature list.

Job description

Responsibilities

• Track annual maintenance contracts for the Branch in excel sheets, as well as assist in re-negotiating renewal of maintenance contracts
• Update the register for the contents in the vault in office at Republic Plaza
• Ensure the office premise, cabinet tops, equipment in Board room under Administration ownership are orderly kept and disposed of unwanted articles in a timely manner to avoid cluttering
• Ensure all pantry supplies, cups, cookies, fruits, water & coffee dispenser are adequate and well kept
• Ensure office stationeries are stocked at the minimum level including printing of letterheads
• Work with suppliers to order on a need basis and not stock up at the Branch
• Assist and coordinate office renovations and other maintenance/ repairs that are carried out during/ after office hours at the Branch
• First level check of all vendors' delivery order against physical/ digital invoices to ensure no duplication of payment, addressee is to the correct Bank name before sending to Finance for payment
• Issue, track and manage/ monitor access cards
• Manage, arrange and retrieval for offsite storage retention of documents
• Initiate quarterly update of the Branch authorized signature list
• Any other relevant activity assigned by the Head of Department