ADMIN OFFICER

PACIFIC GLOBAL PROFESSIONAL SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading professional services company in Singapore is seeking a dedicated administrative professional. The role includes producing and distributing correspondence, maintaining filing systems, ordering supplies, and providing general support to visitors. Candidates should possess strong organizational skills and be able to handle sensitive information confidentially. This position requires effective communication and the ability to coordinate office procedures, ensuring smooth administrative operations.

Responsibilities

• Produce and distribute correspondence memos, letters, faxes, and forms.
• Develop and maintain a filing system.
• Order office supplies.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Research and create presentations.
• Generate reports.
• Prepare and monitor invoices.
• Develop administrative staff through educational opportunities.
• Ensure operation of equipment by completing maintenance requirements.
• Maintain supplies inventory by checking stock and placing orders.
• Carry out administrative duties such as filing and copying.
• Organize travel arrangements for senior managers.
• Maintain computer and manual filing systems.
• Handle sensitive information confidentially.
• Take accurate minutes of meetings.
• Coordinate office procedures.
• Reply to inquiries via email or face-to-face.
• Resolve administrative problems.
• Receive, sort, and distribute the mail.
• Manage staff appointments.
• Oversee and supervise junior staff.
• Maintain up-to-date employee records.
• Coordinate repairs to office equipment.
• Implement clerical duties and administrative processes.
• Conduct data entry.

Job description

• Produce and distribute correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee records
• Coordinate repairs to office equipment
• Implement clerical duties and administrative processes
• Conduct data entry