Admin Executive (Education)

NANYANG BEAUTY ACADEMY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An innovative education provider in Singapore is looking for a detail-oriented Admin Executive to manage training documents and support operations. In this role, you will prepare course materials, ensure smooth daily activities, and maintain the Training Management System. The ideal candidate has at least GCE 'O' Level qualifications, strong organizational skills, and proficiency in Microsoft Office. Experience in education or training is a plus. This position is vital to our expanding team's success.

Qualifications

• Minimum GCE 'O' Level or equivalent; higher qualifications are a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office and basic digital systems.

Responsibilities

• Prepare and manage training-related documents such as course materials.
• Provide operational support to ensure smooth day-to-day activities.
• Maintain and update the Training Management System (TMS).
• Assist with learner onboarding and registration processes.
• Handle general office administration, filing, and correspondence.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Proficient in Microsoft Office

Education

GCE 'O' Level or equivalent

Job description

Job Description & Requirements

BEAUTY VALLEY ACADEMY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we’re looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Provide operational support to ensure smooth day-to-day activities within the academy
• Maintain and update the Training Management System (TMS)
• Ensure accurate and timely data entry of learner information, course details, and schedules
• Assist with learner onboarding and registration processes
• Coordinate class schedules, communicate with learners, and ensure proper documentation
• Assist in coordinating assessments, collecting results, and submitting to the relevant authorities or portals
• Support management and trainers with additional tasks as required
• Handle general office administration, filing, and correspondence

Requirements

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office and basic digital systems
• Good communication and interpersonal skills
• Able to work independently and manage multiple tasks

Bonus Points If You Have

• Experience in the education or training industry
• Familiarity with government funding frameworks such as SSG/WSQ
• Knowledge of administrative requirements related to adult learning institutions