Admin Executive & Front Desk Receptionist

SmartHire by SEEK; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A corporate service provider is seeking a Front Desk Receptionist and Admin Executive in Singapore. The role involves welcoming visitors, managing appointments, handling correspondence, and supporting HR functions. Candidates should have a diploma in Business or Human Resource, at least 1 year of relevant experience, and be proficient in Microsoft Office. This full-time position operates Monday to Friday from 9 am to 6 pm.

Qualifications

• At least 1 year of admin or receptionist experience.
• Comfortable using Microsoft Office software for daily tasks.

Responsibilities

• Greet and guide clients and visitors, ensuring a positive first impression.
• Coordinate meetings and appointments efficiently.
• Manage office budgets and expenses.

Skills

Microsoft Office proficiency

Customer service skills

Team player mentality

Positive attitude

Education

Diploma in Business or Human Resource

Job description

Admin Executive cum Front Desk Receptionist

Our client is seeking a Front Desk Receptionist & Admin Executive to join their team!

About Our Client

Our client is a corporate service provider headquartered in central Singapore. Licensed by ACRA and MOM, they offer a wide range of services including company incorporation, financial and tax services, immigration assistance, and fund setup. With a team of experienced professionals and collaborations with renowned institutions, they provide comprehensive support for companies expanding overseas.

What you'll be doing?

• Welcome visitors: Greet and guide clients and visitors, ensuring a positive first impression of the company.
• Manage appointments: Coordinate meetings and appointments efficiently, keeping the office running smoothly.
• Handle correspondence: Receive and distribute mail, manage deliveries, and respond to emails and inquiries promptly.
• Provide hospitality: Prepare and serve refreshments for visitors, clients, and in-house meetings.
• Maintain office supplies: Oversee procurement and manage office supplies, equipment, and systems.
• Ensure office organization: Keep the office clean, organized, and safe for all employees and visitors.
• Manage finances: Oversee office budgets and expenses, contributing to cost-effective operations.
• Deliver documents: Assist with the delivery of client documents to designated locations as needed.
• Support HR functions: Manage employee leave, attendance records, and assist with payroll-related tasks.
• Update customer data: Maintain accurate customer information across various platforms and databases.
• Adapt to needs: Take on additional administrative tasks as required, demonstrating flexibility and initiative.

Who are they looking for?

• Educational background: Diploma in Business, Human Resource, or other relevant professional certificates.
• Experience: At least 1 year of admin or receptionist experience.
• Technical proficiency: Comfortable using Microsoft Office software for daily tasks.
• Personal qualities: Positive attitude and team player mentality, ready to contribute to a collaborative work environment.

Other Information

Working Day: Mon to Fri, 9am-6pm

How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!

We encourage applications from individuals of all backgrounds and experiences who are passionate about customer service and office management.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

Low Jia Yi | R25127265