Admin Executive

GREENWAY IPM PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading pest management firm in Singapore is seeking an Admin Executive to support operations with strong administrative and computer skills. This role includes scheduling pest control services, managing client relations, and performing various administrative tasks. Ideal applicants will have a High School Diploma, at least 2 years of experience in similar roles, and proficiency in Microsoft Office. The position offers a competitive salary ranging from $1,700 to $2,500 along with professional growth opportunities.

Benefits

Competitive salary

Opportunities for professional growth

Standard government-mandated benefits

Qualifications

• Minimum 2 years of administrative experience, preferably in pest control or similar.
• Proficiency in English; additional languages are a plus.

Responsibilities

• Schedule and coordinate pest control service delivery.
• Prepare and issue service quotations using software.
• Manage procurement and restocking of equipment.
• Build and maintain strong client relationships.
• Conduct quality checks and audits for improvement.

Skills

Strong proficiency in Microsoft Office

Excellent organizational skills

Good communication skills

Ability to learn new software

Attention to detail

Education

High School Diploma or equivalent

Certificate in pest management or related field

Job description

About Greenway IPM Pte Ltd

Greenway IPM Pte Ltd is a trusted leader in pest management and dedicated to delivering innovative and safe pest control solutions across Singapore. We pride ourselves on a culture of integrity, teamwork, and excellence, offering a supportive yet structured work environment. Join us in enhancing client safety and comfort through effective pest management services!

Job Overview

Greenway IPM Pte Ltd is seeking a dedicated Admin Executive to support our operations with strong administrative and computer skills. This role is critical in coordinating pest control services, managing client relations, and optimizing processes. We are committed to fair hiring practices and welcome applications from all qualified candidates, regardless of age, race, gender, religion, or disability, in line with the Singapore Tripartite Guidelines on Fair Employment Practices.

Key Responsibilities

• Schedule and coordinate with technicians to ensure timely and effective pest control service delivery.
• Prepare and issue accurate service quotations using pest control quotation software (training provided).
• Manage procurement and restocking of equipment and supplies in collaboration with the Purchasing team.
• Build and maintain strong client relationships, addressing inquiries and resolving issues professionally.
• Conduct periodic quality checks and audits to identify areas for improvement.
• Maintain accurate records of services, billing, and inventory levels.
• Perform general administrative tasks, including data entry, filing, and handling phone calls.
• Support the Procurement and Logistics teams with additional tasks as required.
• Collaborate with team members to achieve shared goals and contribute to a positive workplace culture.

Qualifications and Requirements

• Minimum High School Diploma or equivalent; a certificate in pest management or related field is an advantage.
• At least 2 years of administrative experience, preferably in pest control, facilities management, or a similar industry.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and overall computer knowledge.
• Excellent organizational and multitasking skills with attention to detail.
• Ability to learn and adapt to pest control scheduling and quotation software (training provided).
• Good communication skills (English proficiency is sufficient; additional languages are a plus but not required).

Core Competencies

• Meticulous organizational abilities and a proactive approach to problem‑solving.
• Ability to adapt to changing priorities and manage multiple responsibilities.
• Commitment to fostering positive client and team relationships.

Working Conditions

• Primarily office‑based with occasional field visits for client interactions or quality assurance checks.
• Reports to the Company Manager and works closely with the Purchasing and Logistics teams.
• Adheres to a 5.5‑day work week (e.g., Monday to Saturday, 9:00 AM - 6:00 PM with half‑day on Saturday, subject to confirmation).
• Performance Goals: Meet deadlines for service scheduling, quotations, and administrative tasks as per Standard.

Operating Procedures (SOPs)

• Participate in annual performance reviews based on SOP compliance, quality of work, and teamwork.

What We Offer

• Competitive salary of $1,700 - $2,500, depending on experience.
• Opportunities for professional growth, including SkillsFuture‑supported training programs to enhance administrative and pest control‑related skills.
• Standard government‑mandated benefits, including [e.g., 14 days annual leave, 11 days public holidays, medical benefits, and Central Provident Fund (CPF) contributions, subject to Singapore employment laws].
• A collaborative and inclusive workplace that values diversity and equal opportunity.

How to Apply

Greenway IPM Pte Ltd is an equal opportunity employer. Interested candidates are invited to submit their resume and a cover letter to [e-mail] by 16th Oct 2025. Please indicate “Greenway Admin Executive Application” in the subject line. Only shortlisted candidates will be contacted.