Admin Executive

Acer Computer Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A leading technology company in Singapore is looking for an Admin Executive to provide administrative and office support, ensuring smooth operations. The role requires at least 2 years of experience in an administrative position and a diploma in any field. Key responsibilities include handling calls, coordinating with vendors, making office purchases, and supporting staff activities. Ideal candidates should possess good communication skills, organizational abilities, and be customer-oriented.

Qualifications

• Minimum 2 years of experience in an administrative or office support role.

Responsibilities

• Answer and route incoming calls in a professional and timely manner.
• Provide administrative support for operational and sales-related documentation.
• Maintain accurate records in internal systems.
• Handle office purchases including sourcing and ordering supplies.
• Coordinate with vendors and service providers for procurement and maintenance.

Skills

Good communication and interpersonal skills

Strong organizational and multitasking abilities

Customer-oriented with a professional and friendly demeanour

Ability to work independently and collaborate with internal teams

Education

Diploma in any discipline

Job description

Job Summary

The Admin Executive provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.

Key Responsibilities

1. Call Handling

• Answer and route incoming calls in a professional and timely manner.

2. Administrative & Office Support

• Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.

• Maintain accurate records in internal systems.

• Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.

• Support staff activities and events, including sourcing venues and coordinating team-building activities.

• Serve as a member of the BizSafe Committee.

3. Vendor Coordination

• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.

• Track vendor invoices, service completion, and delivery timelines.

• Maintain vendor records and monitor contract renewals and expiries.

• Source new vendors to ensure service quality and cost effectiveness.

• Support operational needs through occasional overtime, particularly during repair completion periods or annual electricity shutdowns.

Qualifications & Experience

Education

• Diploma in any discipline.

Experience

• Minimum 2 years of experience in an administrative or office support role.

Skills & Competencies

• Good communication and interpersonal skills.

• Strong organizational and multitasking abilities.

• Customer-oriented with a professional and friendly demeanour.

• Ability to work independently and collaborate with internal teams.