Admin Executive

Silicon Box Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A semiconductor company in Singapore is seeking an Admin Executive to provide comprehensive administrative and operational support. The role entails managing daily office matters, liaising with vendors, and coordinating lunch catering, among other responsibilities. Ideal candidates must possess a Diploma in Business Administration and have at least 5 years of experience in similar roles. Strong proficiency in Microsoft Office and good organizational skills are essential for success.

Qualifications

• Minimum 5 years of administrative support experience.
• Proficient in Microsoft Office programs: Word, Excel, and Outlook.
• Detail-oriented, responsible, and able to multitask in a fast-paced environment.

Responsibilities

• Manage daily office administrative matters to ensure smooth operations.
• Liaise with vendors, service providers, and contractors.
• Coordinate daily lunch catering for employees.

Skills

Communication skills

Organizational skills

Microsoft Office proficiency

Vendor management

Time management

Education

Diploma in Business Administration or related discipline

Job description

Position Summary

The Admin Executive is responsible for providing comprehensive administrative and operational support to ensure smooth day-to-day operations. The role supports employees across departments, particularly in areas such as lunch catering, company transport, access pass administration, onboarding logistics, and general office administration within a semiconductor manufacturing environment.

Key Responsibilities

• Manage daily office administrative matters to ensure smooth operations.
• Handle procurement of office supplies, pantry items, and other administrative necessities.
• Liaise with vendors, service providers, and contractors on administrative and facilities-related matters.
• Maintain proper filing, documentation, and administrative records.
• Coordinate daily lunch catering for employees, including vendor liaison, ordering, and schedule management.
• Manage company transport arrangements and ad-hoc transport requests.
• Prepare onboarding items for new hires.
• Support administrative coordination for company events and meetings where required.
• Handle ad-hoc administrative tasks as assigned.

Qualifications & Experience

• Diploma in Business Administration or a related discipline.
• Minimum 5 years of administrative support experience.
• Experience handling vendors, catering and transport coordination.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organizational, coordination, and time management skills.
• Strong communication and interpersonal skills.
• Detail-oriented, responsible, and able to multitask in a fast-paced environment.