Admin cum Sales Assistant (West)

FOCAL SEARCH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading administrative services provider in Singapore is seeking a skilled individual to manage daily operations and support sales activities. The role includes generating operation time sheets, coordinating with suppliers and project managers, and ensuring compliance with company policies. Ideal candidates will excel in administrative tasks and possess strong organizational skills.

Responsibilities

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices and gather signatures.
• Maintain and update leave records.
• Calculate overtime and generate necessary documents.
• Manage and maintain accurate records and files.
• Handle incoming and outgoing mails and faxes.
• Coordinate meetings and travel arrangements.
• Maintain office supplies and inventory.

Job description

Responsibilities

• Administrative: Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc

• Sales Support: Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters

• Others: Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management