Admin Coordinator

CIT COSMECEUTICAL PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in the cosmetic sector in Singapore is seeking an experienced professional for a sales and purchasing role. Responsibilities include managing orders, sourcing materials, and providing after-sales support. The ideal candidate should have a minimum Diploma qualification, at least 5 years of experience, and proficiency in Microsoft Office. Benefits include AWS, variable bonuses, and medical coverage.

Benefits

AWS

Variable bonus

Medical and dental benefits

Qualifications

• Minimum 5 years of working experience.
• Well organized, meticulous, good team player and detailed.
• Must be meticulous and able to work independently.

Responsibilities

• Handle sales and purchasing of raw materials.
• Coordinate new orders and delivery schedules.
• Respond to complaints and provide after-sales support.

Skills

Sales and purchasing

Coordination and management

Customer service

Proficient in Microsoft Office

Education

Diploma qualification

Tools

SAP system

Job description

Overview

Role involving the sales and purchasing of raw materials, packaging materials and other items; coordination and management of new orders and delivery schedules; documentation and information flow between departments; after-sales support; and general administrative duties.

Responsibilities

• Handle the sales & purchasing of the raw materials, packaging materials and other items
• Coordinating and managing new order and delivery schedules, filing important documents and communicating relevant information
• Raise Purchase Order through SAP system
• Liaise with Account Department on the new order payment and down payment
• Ensuring the adequacy of sales-related equipment or material
• Responding to complaints from customers and give after-sales support when requested
• Handle the processing of all orders with accuracy and timeliness, arrange booking of shipment upon collection of payment
• Inform clients and relevant departments of unforeseen delays or problems (shortage of materials or vessel delay)
• Handle and manage the complaints, defect and replacement of the raw materials, packaging materials etc.
• Sourcing of new packaging, raw materials, liaise with departments on the artwork and testing before ordering of goods
• Handle all incoming calls, transfer and pass message to relevant department
• Assist in administrative/clerical support (typing, printing, filing, mailing, courier etc)
• Order stationary and manage stationary inventory
• Handle office and pantry supplies by budget
• Liaise and handle for quotation on building services, minor repair and fixing till completed
• Liaise with vendors on the renewal, purchase and maintenance of office equipment and assets
• Packing for courier item and assist in making courier arrangement
• Prepare and record minutes of meeting for monthly departmental and ISO meeting
• Assist in company’s function, employee welfare, events and any ISO & GMP
• Any other tasks and duties assigned by the Management and HR Department

Qualifications

• Candidate should possess minimum Diploma qualification
• Minimum 5 years of working experience
• Well organized, meticulous, good team player and detailed
• Proficient in Microsoft Office (Microsoft Word, Excel and Powerpoint)
• Effective at prioritizing, organizing and meeting task deadlines
• Must be meticulous and able to work independently with minimum supervise
• Keen to learn and possess positive attitude

Other information / Benefits

• AWS
• Variable bonus
• Medical and dental benefits
• Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)
• Working hours: Monday to Friday, 8am to 5pm