Admin Assistant - Logistic

SUPERMEC PRIVATE LIMITED; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A logistics company in Singapore is seeking an individual for administrative support in the logistics department. The role involves monitoring transactions, maintaining records of goods, and ensuring compliance with safety regulations. The ideal candidate should have a Higher secondary qualification, be literate in MS Office, and possess strong interpersonal skills. This position requires the ability to work in a fast-paced environment and manage varied logistics tasks.

Qualifications

• Preferably Higher secondary/Pre-U/A level/College/Diploma.
• Preferably computer literate in MS Office (Word, Excel, PowerPoint).
• Able to work in a dynamic and fast-paced environment.

Responsibilities

• Perform administrative duties to support the logistics department.
• Monitor and ensure all transactions are updated.
• Keep accurate records of incoming and outgoing goods.
• Check and verify quantity and type of goods received.
• Update statuses and manage files associated with deliveries.
• Support Logistics in stock take posting.

Skills

Computer literate in MS Office

Interpersonal skills

Positive attitude

Education

Higher secondary/Pre-U/A level/College/Diploma

Job description

Safety

• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risk.

Description

• Perform administrative duties to support the logistics department.
• Monitor and ensure all transactions are updated.
• Keeping accurate records, tracks and update the status of incoming & outgoing goods.

Responsibilities

• To have and maintain good daily attendance and punctuality.
• To update team member at least 2 working days in advance before going for leave, in order to minimize downtime.
• Save all the inbound DO to Logistics inbound DO File (H:\Logistics\Inbound) when received scan DO.
• Check the correct quantity and type of goods received in DO, ensure tally with System PO.
• Do RCN upon receipt of inbound DO after Logistics & QC done checking.
• Check with Logistics / Procurement if there is any discrepancies eg. wrong PO#, P/N quoted, quantity in DO differ / exceed System PO, etc.
• Do RCN upon request from Accounts / Procurement / Sales Admin.
• Save unsigned RCN to (H:\Logistics\Inbound\RCN\Unsign RCN) for immediate supervisor to double check, ensure everything tally & sign RCN.
• Update RCN# in the Logistics inbound supplier DO file (H:\Logistics\Inbound).
• Transfer signed RCN to Accounts folder (H:\Account\1. Invoice from Supplier\Yr 2024).
• Save completed outbound DO to Delivery order folder when received scan DO (H:\Logistics\Delivery Order).
• Update the pick status in the SAGE Bin Tracking as “completed” when orders has been completed.
• Read and reply emails.
• Support Logistics in stock take posting.

Requirement

• Preferably Higher secondary/ Pre-U/ A level/ College/ Diploma/ Advanced/ Higher/ Preferably Graduate Diploma/ Office Skill Certificate or equivalent
• Preferably computer literate in MS Office Word, Excel and PowerPoint
• Preferably with a positive attitude with good interpersonal skills
• Preferably able to work in a dynamic and fast paced environment