Admin Assistant (Legal Operations)

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A legal support company in Singapore is looking for an entry-level Admin Assistant to join their team on a 6-month contract. This role is ideal for recent diploma holders seeking hands-on experience in legal administration and office operations. The successful candidate will monitor requests, maintain records, and support basic administrative tasks. Working hours are Monday to Thursday from 8:30 am to 6:00 pm and Friday from 8:30 am to 5:30 pm, with a salary of up to SGD 1,980 monthly.

Qualifications

• Proactive and detail-oriented individual with a diploma or equivalent qualification.
• Familiarity with data entry and basic spreadsheet work.
• Able to maintain accurate records and follow procedures.

Responsibilities

• Monitor incoming requests and ensure timely processing.
• Handle legal requests and electronic filings.
• Maintain accurate records in a master spreadsheet.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Diploma or equivalent qualification

Job description

Admin Assistant (Legal Operations)

Job Description
We’re looking for a proactive, detail-oriented Admin Assistant to join a busy legal support team on a 6-month contract. This is an entry-level, office-based role ideal for recent diploma holders and career starters who want hands‑on exposure to legal administration, electronic filings, and office operations. You’ll work closely with colleagues to process requests, maintain accurate records, and keep day-to-day legal workflows running smoothly.

Job Details
Contract duration: 6 months
Salary: Up to SGD 1,980 per month
Nearest MRT Stations: Raffles Place, Telok Ayer, Chinatown
Working hours: Monday – Thursday: 8.30 am – 6.00 pm, Friday: 8.30 am – 5.30 pm

Key Responsibilities

• Monitor incoming requests through the team’s enterprise/case management system and ensure timely processing.
• Process and follow up on incoming legal requests and electronic filings (e.g., court-related submissions).
• Maintain accurate records by entering application/filing details into a master spreadsheet.
• Support basic office administrative tasks such as typing letters, managing mail and office supplies, and organising shared spaces.
• Assist with sorting and organising physical and electronic files according to established filing plans.
• Manage the movement and handover of physical documents when required, keeping clear handover records.
• Collaborate with team members to ensure smooth workflows and timely completion of tasks.
• Perform ad‑hoc duties as assigned by supervisors.

What We’re Looking For

• Diploma or equivalent qualification.
• Comfortable with data entry and basic spreadsheet work; accuracy and attention to detail are essential.
• Organised, reliable, and able to follow set procedures for filing and document handling.
• Good written and verbal communication skills and a collaborative, team‑oriented attitude.
• Comfortable working in an office environment and handling both physical and electronic documents.
• Willingness to learn and take direction from supervisors.

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BGC Group Pte Ltd – Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.