Admin Assistant / Executive

CULINA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading purveyor of specialist epicurean foods and wines in Singapore is seeking an administrative professional. The successful candidate will manage daily sales reporting, coordinate customer deliveries, and handle stock transfers. Ideal applicants will have GCE ‘N’ / ‘O’ Level qualifications, 2-3 years of relevant experience, and strong organizational and communication skills. Proficiency in Microsoft Word and Excel is required, with a proactive attitude and ability to work both independently and as part of a team.

Qualifications

• Minimum 2-3 years of administrative experience in the retail industry.
• Ability to prioritize tasks and meet deadlines.
• Proactive and eager to learn.

Responsibilities

• Prepare daily sales breakdown for the Finance Department.
• Update customer and wholesale delivery details.
• Process daily stock transfer requests.
• Issue documentation for overseas shipments.
• Perform stock adjustments and review items.
• Print price tags and update PLU master.
• Compile shipment information for insurance declarations.

Skills

Organizational skills

Verbal communication

Written communication

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

GCE ‘N’ / ‘O’ Level qualification or equivalent

Job description

The COMO Group represents an integrated approach to living well, grounded in a celebration of diversity and a deep respect for authenticity. The Group’s businesses extend across hospitality (COMO Hotels and Resorts), fashion (Club21, Kids21, Dover Street Market Singapore), wellness (COMO Shambhala), organic living and specialty foods (COMO Dempsey, Culina and SuperNature) and philanthropy (COMO Foundation).

Culina is a leading purveyor of specialist epicurean foods and wines, a choice distributor to hotels, restaurants and cafes in Singapore. Culina runs a Bistro and Gourmet boutique, an Organic retail store SuperNature in Dempsey as well as a chain of butcheries in major supermarkets island wide.

Key Responsibilities:

• Prepare and submit the daily sales breakdown, including payment modes, to the Finance Department
• Update customer and wholesale delivery details in the delivery schedule template and notify the delivery contractor
• Process daily stock transfer requests
• Issue Goods Received Notes and handle documentation for overseas perishable shipments
• Perform weekly stock adjustments and review unposted items
• Print price tags and update the PLU master (for weighted items) for new products or price revisions
• Compile shipment information for marine cargo insurance declarations and submit to Finance on a monthly basis
• Manage procurement of stationery, farm boxes, plastic bags, and other miscellaneous supplies
• Perform any additional duties assigned by the superior as required

Requirements:

• GCE ‘N’ / ‘O’ Level qualification or equivalent
• 2-3 years of administrative experience, ideally within the retail industry
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Proactive, self-motivated, and eager to learn and grow
• Able to work independently as well as collaboratively within a team
• Good verbal and written communication skills
• Proficient in Microsoft Word and Excel