Admin Assistant (APAC Support | Up $3500 | Orchard)

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Office Manager to oversee office management and provide administrative support for senior staff. The candidate will be responsible for maintaining office supplies, managing budgets, assisting with event logistics, and facilitating communication. Strong attention to detail and interpersonal skills are required. The duration of this contract is 12 months with possible extension.

Qualifications

• Pay attention to details and have outstanding service orientation.
• Possess excellent interpersonal skills and the ability to work in a team.
• Maintain professionalism when handling sensitive information.
• Skilled in using MS Outlook, Excel, and Word.

Responsibilities

• Maintain office supplies and manage the office budget.
• Assist with scheduling meetings and manage communications.
• Handle visitor logs and manage security protocols.
• Coordinate logistics for company events and meetings.
• Provide administrative support to senior staff.

Skills

Attention to details

Outstanding service orientation

Interpersonal skills

Teamwork ability

Confidentiality

Knowledge of MS Outlook

Knowledge of MS Excel

Knowledge of MS Word

Job description

Duration: 12 months extendable/convertible

Working Location: Orchard

Working hours: 9:00am – 6.00pm (Monday to Friday)

Office Management

• Maintain office supplies inventory (Pantry items, Stationary, etc) and place orders as needed.
• Manage the office budget and ensure that all administrative expenses are within budget limits.
• Monitor office expenditures and budget and make recommendations to senior management for cost savings.
• Ensure the office environment is tidy, organized, and conducive to productivity.
• Handle routine maintenance and liaise with vendors, suppliers and contractors for office equipment repairs.

Administrative Support

• Assist with scheduling meetings and appointments.
• Manage incoming and outgoing mail and email communications.

Reception Duties

• Manage visitor logs and security protocols.
• Answer and direct phone calls to appropriate personnel.

Event Coordination

• Assist in planning and organizing company events and meetings.
• Coordinate logistics, including catering, venue arrangements, and materials preparation.

Support to Staff

• Provide administrative support to senior staff as required.
• Assist with new employees namecards ordering, etc.
• Assist with employees’ flight and accommodation, if needed.

Communication

• Facilitate internal communication and dissemination of information.
• Collaborate with other departments to support office-wide initiatives.

Miscellaneous

• Assist in ad hoc office activities and projects.

Job Requirements

• Pay attention to details, people oriented and outstanding service orientation; sense of urgency; high level of personal integrity.
• Excellent interpersonal skills with the ability to work in a team environment and interact with all levels of management.
• Professionalism when dealing with sensitive & confidential information.
• Good knowledge in using Outlook, MS Excel and Word.

We regret to inform that only shortlisted candidates will be notified.