Admin Assistant (ACMV / Construction / Engineering)

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable staffing agency in Singapore is looking for an Admin Assistant to manage administrative tasks in the ACMV and engineering sectors. Responsibilities include preparing documents, coordinating meetings, and managing front-desk duties. Proficiency in Microsoft Office and experience in quotations and contract management are essential. The role offers a competitive salary of up to $3200, providing a supportive work schedule with extensive annual leave and performance bonuses.

Benefits

14 days Annual leave

AWS

Performance Bonus

Qualifications

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience in preparing quotations, procurement processes, and contract administration is preferred.
• Familiar with ACMV scope of work and related equipment.

Responsibilities

• Prepare and manage administrative documents, including reports, quotations, purchase orders, and contracts.
• Coordinate and schedule meetings and appointments with clients and internal stakeholders.
• Maintain systematic and accurate filing and documentation records.
• Manage front-desk and reception duties, including handling phone calls and visitors.
• Compile and submit daily operational and administrative reports.
• Handle incoming and outgoing correspondence including emails and faxes.
• Support contract administration, including document preparation and monitoring deadlines.

Skills

Proficient in Microsoft Office applications

Experience in preparing quotations

Familiar with ACMV scope of work

Previous experience in ACMV industry

Job description

Overview

Position: Admin Assistant (ACMV/ Construction / Engineering) - ALL WELCOME

Location: Bright Hill (10 mins walk from Bright Hill MRT and Bus nearby)

Working hours: 5 days a week - 8:00 am - 6:00 pm (Monday - Friday)

Salary (commensurate with experience): Up to $3200 + 14 days Annual leave + AWS + Performance Bonus

Duration: Permanent

Industry: Construction and Engineering

Main Responsibilities

• Prepare and manage administrative documents, including reports, quotations, purchase orders, and contracts.
• Coordinate and schedule meetings and appointments with clients and internal stakeholders.
• Maintain systematic and accurate filing and documentation records.
• Manage front-desk and reception duties, including handling phone calls, visitors, and general enquiries.
• Compile and submit daily operational and administrative reports.
• Handle incoming and outgoing correspondence, including emails and faxes, in a timely manner.
• Support contract administration, including document preparation and monitoring key deadlines.

Requirements

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Experience in preparing quotations, procurement processes, and contract administration is preferred.
• Familiar with ACMV scope of work and related equipment.
• Previous experience in the ACMV industry will be an added advantage.

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Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.