Admin Assistant (5 months)-Yishun

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking a detail-oriented Administrative Associate to provide essential support in General Administration. The role involves managing day-to-day administrative tasks, coordinating travel, and ensuring efficient office operations. Candidates should possess strong organizational skills and proficiency in Microsoft Office Suite. The position offers a competitive remuneration package and a comprehensive range of benefits, with an emphasis on effective communication and confidentiality.

Qualifications

• At least an ITE certification, or diploma in business administration (or related field) is preferred.
• Previous experience in an administrative, office management, or assistant role preferred.
• High attention to detail and accuracy.
• Ability to handle confidential information with integrity and professionalism.

Responsibilities

• Oversee room bookings, schedule meetings, and coordinate travel arrangements.
• Manage receptions, incoming calls, emails, and correspondence.
• Prepare, format, and proofread various documents and presentations.
• Maintain organized filing systems for accurate record-keeping.
• Support general administrative functions like expense tracking.
• Assist in planning and coordinating company events and team activities.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Service-oriented attitude

Interpersonal skills

Education

ITE certification or diploma in business administration

Tools

Microsoft Office Suite

Google Workspace

Wechat

Job description

Summary

• The Administrative Associate provides essential support in General Administration (GA) capacity to ensure the smooth and efficient operation of the office.
• This role is responsible for managing day-to-day administrative tasks, supporting GA Manager and ensuring organizational processes run effectively.
• The position requires strong co‑ordination skills, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities

• Oversee room bookings, schedule meetings, and coordinate travel arrangements for key management.
• Manage receptions, incoming calls, emails, and correspondence, ensuring timely routing and follow‑up.
• Prepare, format, and proofread a variety of documents, reports, and presentations with accuracy and attention to detail.
• Maintain organized filing systems (both digital and physical) to ensure accurate record‑keeping and easy retrieval of information.
• Support general administrative functions, including expense tracking, invoice processing, and preparation of documentation.
• Order and manage office and pantry supplies while liaising with vendors to ensure smooth daily operations.
• Assist in planning and coordinating company events, team activities, and management meetings.
• Deliver comprehensive administrative support to key management as required.
• Assist the CTO with travel arrangements and expense claims.

Requirements

• At least an ITE certification, or diploma in business administration (or related field) is preferred.
• Previous experience in an administrative, office management, or assistant role preferred.
• Familiarity with office equipment (printers, scanners, etc.) and administrative procedures.
• Experience with project management or database systems is an advantage.
• Strong organisational and time‑management skills with the ability to prioritise tasks.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. Able to use WECHAT.
• Ability to handle confidential information with integrity and professionalism.
• Strong interpersonal skills and a proactive, service‑oriented attitude.
• Flexibility and adaptability in a fast‑paced environment.

Benefits

All successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Application Process

Please email your resume in a detailed MS Word format to [e-mail] stating:

• Current Drawn
• Expecting Salary
• Date Available
• Reason to Leave each job:

We regret that only shortlisted candidates will be notified.

Contact

Joyce Koh Ai Leng
People Profilers Pte Ltd
20 Cecil St, #08-09, PLUS Building, Singapore 049705
Tel: [phone]
www.peopleprofilers.com