Admin Assistant

OceanSTAR Elite Engineering Groups Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a detail-oriented Administrative Assistant to support daily operations. The role includes providing administrative support, handling correspondence, maintaining records, and assisting in operational activities. The ideal candidate should have a Nitec qualification and proficiency in Microsoft Office, along with strong organizational and time-management skills. This position offers a dynamic working environment with various administrative responsibilities.

Qualifications

• Proficiency in Microsoft Office applications is essential.
• Organizational skills and ability to manage time effectively are required.
• Attention to detail and a responsible working attitude are crucial.

Responsibilities

• Provide administrative support to the Operations team.
• Assist with day-to-day office operations.
• Handle incoming calls, emails, and correspondence.
• Maintain operational documents, records, and reports.
• Perform data entry accurately.
• Support scheduling of meetings and site visits.
• Assist in tracking operational activities and deliveries.
• Maintain filing systems (electronic and hard copy).
• Coordinate office supplies and support procurement activities.
• Assist with onboarding and staff coordination.
• Ensure compliance with internal procedures.
• Perform ad-hoc duties as assigned.

Skills

Basic proficiency in Microsoft Office (Word, Excel, Outlook)

Good organizational skills

Time-management skills

Attention to detail

Education

Nitec or Higher Nitec in Business Administration, Operations, or related field

Job description

Roles & Responsibilities

Job Summary

The Administrative Assistant (Operations) supports the daily administrative and operational activities of the organization.

Key Responsibilities

• Provide administrative and operational support to the Operations team
• Assist with day-to-day office operations and coordination tasks
• Handle incoming calls, emails, and basic correspondence
• Prepare, update, and maintain operational documents, records, and reports
• Perform data entry and ensure accuracy of operational records
• Support scheduling of meetings, site visits, and internal coordination
• Assist in tracking operational activities, deliveries, or service schedules
• Maintain proper filing systems (electronic and hard copy)
• Coordinate office supplies and support basic procurement activities
• Assist with onboarding documentation and general staff coordination
• Support compliance with internal procedures and operational guidelines
• Perform ad-hoc administrative and operational duties as assigned

Requirements & Qualifications

• Nitec or Higher Nitec qualification in Business Administration, Operations, or a related field
• Basic proficiency in Microsoft Office (Word, Excel, Outlook)
• Willingness to learn operational processes and systems
• Good organizational and time-management skills
• Attention to detail with a responsible working attitude