Admin Assistant

Ong Teng Chong Building Contractor Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction firm in Singapore is seeking a detail-oriented Administrative Assistant to support their team. The ideal candidate will manage phone calls, oversee office administration, and provide clerical support for financial operations. With a minimum GCE O-Level or NITEC qualification and at least 2 years of experience, strong organizational and communication skills are essential. This role supports project managers and maintains project documentation while handling various administrative tasks. Competitive candidates will thrive in a fast-paced environment.

Qualifications

• Minimum qualification of GCE O-Level or NITEC.
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• At least 2 years of relevant experience preferred.
• Strong communication and coordination skills.
• Able to multitask, prioritize tasks effectively, and perform well under pressure in a fast-paced environment.
• Demonstrates professionalism, accuracy, and a high level of attention to detail.

Responsibilities

• Manage incoming phone calls and email inquiries.
• Oversee day-to-day office administration tasks.
• Provide clerical support including preparing quotations and invoices.
• Support Finance Department with accounting and bookkeeping tasks.
• Assist project managers and site teams with administrative support.
• Prepare and maintain project documents and compliance records.
• Handle procurement tasks and maintain organized filing systems.
• Support HR and perform any ad-hoc duties assigned.

Skills

MS Office applications

Organizational skills

Communication skills

Coordination skills

Multitasking

Education

GCE O-Level or NITEC qualification

Tools

MS Office (Excel, PowerPoint)

Job description

About the Role

We are looking for a detail-oriented and proactive Administrative Assistant to support our construction team. The ideal candidate should have strong organizational skills, familiarity with construction processes.

Key Responsibilities

• Manage incoming phone calls and email enquiries during working hours.
• Oversee day‑to‑day office administration and general administrative tasks.
• Provide clerical support, including preparing quotations, claims, invoices, and verifying completed work.
• Support the Finance Department in accounting and bookkeeping functions, including processing supplier invoices, staff claims, and petty cash, while performing basic accounting tasks as required.
• Assist project managers, engineers, and site teams with administrative and coordination support.
• Prepare, update, and maintain project documents including BOQs, drawings, schedules, reports, and compliance records.
• Handle procurement tasks, including purchase orders, invoice processing, and maintaining organized digital and physical filing systems.
• Support HR, office management functions, and any other ad‑hoc duties assigned by management.

Requirements

• Minimum GCE O‑Level or NITEC qualification.
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• Preferably with at least 2 years of relevant experience
• Strong communication and coordination skills.
• Able to multitask, prioritize tasks effectively, and perform well under pressure in a fast‑paced environment.
• Demonstrates professionalism, accuracy, and a high level of attention to detail