Admin Assistant

EMBRYA PRODUCTIONS INC PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading events agency in Singapore seeks an Admin Assistant to provide essential office and event support. This role involves handling day-to-day administration, assisting with vendor management, and coordinating events. Candidates should have 2-3 years of relevant experience, be organized and adaptable, and possess strong communication skills. The position offers a 4-day work week, with occasional additional support required during events.

Qualifications

• Minimum 2–3 years of relevant working experience in administrative/operations roles.
• Responsible, reliable, and organised with strong follow-through.
• Resourceful and independent with a quick adaptability.

Responsibilities

• Support day-to-day office administration and operations.
• Assist with vendor sourcing, quotations, and procurement.
• Help manage vendor and client enquiries and follow-ups.
• Provide administrative support to the events team.
• Coordinate travel arrangements for overseas events.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Adaptability to fast-paced environments

Tech-savviness

Tools

Microsoft Office

MS Excel

Job description

Join our team! Embrya Productions is a one‑stop events and experiences agency supporting established brands and organisations across corporate events, launches, and activations. Find out more: https://www.embrya.co/

Job Title

Admin Assistant (Events & Office Support)

Occupation

Administrative Assistant

Job Description

• Support day‑to‑day office administration and operations (filing, documentation, invoice/admin tracking, basic payroll, staff claims)
• Assist with vendor sourcing, quotations, procurement and coordination for office and event‑related products/services and supplies
• Help manage vendor and client enquiries and follow‑ups (email / WhatsApp / calls) when needed
• Provide administrative and coordination support to the events team to ensure smooth and timely execution, including on‑site support during event days where required
• Coordinate travel arrangements for overseas events when needed (may be required to support or travel occasionally)
• Work closely with internal teams and maintain clear communication across project stakeholders
• Other ad‑hoc duties as assigned

Requirements

• Minimum 2–3 years relevant working experience in administrative / operations roles (events or agency environment is a plus)
• Responsible, reliable, and organised with strong follow‑through
• Resourceful and independent; able to adapt quickly in a fast‑paced environment
• Good communication and writing skills
• Proficient in Microsoft Office and MS EXCEL
• Tech‑savvy and quick to learn new tools and processes

Work Arrangement

• 4‑day work week (Monday – Thursday; 9.30am - 6.30pm)
• On occasion, support may be required outside of these 4 days (e.g. event days). Time‑off will be provided in lieu / compensated with off days.
• Some on‑site support may be required during event periods

Eligibility

• Singaporeans / PR only (no foreigner quota)

How to Apply

• Interested candidates may email their CV and portfolio to [e-mail]
• Due to the expected volume of applications, we regret that only shortlisted candidates will be notified