Admin Assistant

AQUALUTION POOLS & SERVICES; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A service management company in Singapore is looking for an administrative professional to manage incoming communications, maintain records, and support HR functions. Responsibilities include processing work pass applications, invoicing clients, and consolidating reports. The role requires timely handling of documents and effective communication with clients to ensure smooth operations. This position operates in an office environment for 5.5 days a week, featuring close collaboration with various departments for efficient service delivery.

Responsibilities

• Handle incoming calls, emails, and other correspondence professionally.
• Maintain and update company records, documents, and filing systems.
• Applying work pass applications, renewals, and documentation.
• Organise Insurance for the company, road taxes, vehicle and staff.
• Prepare and issue quotations and invoices to clients in a timely and accurate manner.
• Consolidate service reports from technicians.
• Assist in tracking job completion, site photos, and parts used.
• Follow up on job status, site issues, and feedback with clients.
• Track payments and update internal records.
• Support HR and accounting functions (e.g., timesheets, expense reports, petty cash).
• Prepare reports, presentations, and other documents as required.

Job description

Responsibilities

• Handle incoming calls, emails, and other correspondence professionally.
• Maintain and update company records, documents, and filing systems.
• Applying work pass applications, renewals, and documentation.
• Organise Insurance for the company, road taxes, vehicle and staff.
• Prepare and issue quotations and invoices to clients in a timely and accurate manner.
• Consolidate service reports from technicians.
• Assist in tracking job completion, site photos, and parts used.
• Follow up on job status, site issues, and feedback with clients.
• Track payments and update internal records.
• Support HR and accounting functions (e.g., timesheets, expense reports, petty cash).
• Prepare reports, presentations, and other documents as required.

5.5 days work, Office in Aljunied Area