admin assistant

HOESTAR INSPECTION INTERNATIONAL PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading inspection company in Singapore is seeking a dedicated Admin Assistant to manage daily office tasks and streamline administrative operations. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a dynamic environment. Responsibilities include managing correspondence, maintaining office supplies, and supporting management with various administrative duties. This role offers an opportunity for growth within a supportive team.

Qualifications

• Minimum O-Level / Nitec / Diploma or equivalent.
• Proficient in MS Word, Excel, PowerPoint; Google Workspace is a bonus.
• Meticulous, organized, and able to work independently.

Responsibilities

• Handle filing, data entry, and document management.
• Manage incoming calls, emails, and correspondence.
• Maintain office supplies and inventory records.
• Support preparation of quotations and reports.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

O-Level / Nitec / Diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Google Workspace

Job description

Job Summary

We are seeking a responsible and highly organized Admin Assistant to support daily office operations and ensure smooth administrative workflow. The ideal candidate is proactive, detail-oriented, and able to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Handle general administrative duties including filing, data entry, and document management
• Manage incoming calls, emails, correspondence and distribute information where required
• Maintain office supplies, stationery, equipment, and inventory records
• Support preparation of quotations, reports, and contracts when necessary
• Assist in scheduling meetings, coordinating staff appointments, and arranging logistics
• Prepare and organize documents for internal and client use (softcopy/hardcopy)
• Maintain accurate records, folders, and tracking sheets
• Provide support to management and team members on ad‑hoc tasks

Requirements

• Minimum O-Level / Nitec / Diploma or equivalent
• Proficient in MS Word, Excel, PowerPoint (Experience with Google Workspace is a bonus)
• Strong communication & follow‑up skills
• Meticulous, organized, and able to work independently
• Positive working attitude and willingness to learn
• Prior administrative experience preferred but not compulsory (training provided)