Admin Assistant

HJT ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction and engineering firm in Singapore seeks an Administrative Assistant to maintain filing systems and manage office supplies. Applicants should have GCE ‘O’ Level or equivalent and preferably 1–2 years of administrative experience. Proficiency in Microsoft Office and good communication skills are necessary. The role involves organizing meetings, handling correspondence, and supporting management with tasks. This position requires an organized and detail-oriented individual who can work both independently and as part of a team.

Qualifications

• 1-2 years of administrative experience preferred.
• Good communication and interpersonal skills.
• Organized, detail-oriented, and reliable.

Responsibilities

• Maintain and organize filing systems.
• Monitor and manage office supplies and inventory.
• Prepare and format letters, reports, memos.
• Handle data entry, documentation, and record-keeping.
• Manage and schedule meetings and appointments.
• Support management with administrative tasks.

Skills

Microsoft Office proficiency

Communication skills

Interpersonal skills

Organizational skills

Detail-oriented

Ability to work independently

Ability to work in a team

Education

GCE ‘O’ Level or equivalent

Job description

Job Description

• Maintain and organize filing systems (physical and digital)
• Monitor and manage office supplies and inventory
• Coordinate maintenance of office equipment and liaise with vendors
• Prepare and format letters, reports, memos, and other documents
• Handle data entry, documentation, and record-keeping
• Manage and schedule meetings, appointments, and room bookings
• Prepare meeting agendas, take minutes, and track follow-up actions
• Handle incoming calls, emails, and correspondence
• Coordinate with internal departments, clients, and external vendors
• Assist with staff onboarding, leave tracking, and HR-related admin tasks
• Support management with administrative tasks and report compilation
• Organize company events, travel bookings, and logistical arrangements
• Perform any other ad-hoc administrative duties as assigned

Job Requirements

• GCE ‘O’ Level or equivalent
• 1–2 years admin experience preferred
• Proficient in Microsoft Office
• Good communication and interpersonal skills
• Organized, detail-oriented, and reliable
• Able to work independently and in a team