Admin Assistant

Caritas Singapore; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A community organization in Singapore seeks an experienced Administrative Assistant to ensure smooth operations. Responsibilities include meeting support, facilities booking management, and event execution. The ideal candidate has over 5 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office. Join to make a difference in the community.

Qualifications

• Minimum of 5 years of experience in an administrative role.
• Ability to take detailed and accurate minutes of meetings.
• Prior experience in an administrative role is preferred.

Responsibilities

• Ensure smooth administrative operation of the organization.
• Compile and consolidate monthly data for management reporting.
• Handle event logistics, budgets, and timelines.

Skills

Strong organizational skills

Time management

Excellent communication

Microsoft Office Suite

Education

GCE A level or equivalent

Job description

Caritas Singapore Community Council Limited is hiring a Full time Admin Assistant role in Toa Payoh, Singapore. Apply now to be part of our team.

Requirements for this role:

• Looking for candidates available to work:
  • Mon morning
  • Mon afternoon
  • Tue morning
  • Tue afternoon
  • Wed morning
  • Wed afternoon
  • Thu morning
  • Thu afternoon
  • Fri morning
  • Fri afternoon

Caritas Singapore is all about people. Through our programmes, we seek to serve the community and welcome you to join us on this journey.

Caritas is the official social and community arm of the Catholic Church in Singapore and the umbrella body for 24 Catholic charities and organisations whose works have touched the lives of many, regardless of race or religion. We are also a member of Caritas Internationalis, a global confederation of over 160 humanitarian organisations.

The name Caritas means charity in Latin and reminds us to live out our faith through social works.

Administrative Assistant

We are looking for a passionate, highly organized and motivated Administrative Assistant to join us at Caritas Agape Village in Toa Payoh.

You will play a vital role in ensuring the smooth administrative operation of our organization. Your key responsibilities will include:

Meeting Support

• Taking accurate minutes during board and committee meetings.
• Managing RSVPs for meetings and events.

Facilities Booking Management

• Handling facilities booking and responding to inquiries.
• Coordinating with internal and external stakeholders to ensure seamless use of our facilities.

Event Management

• Plan, coordinate, and execute events from concept to completion, ensuring seamless delivery including logistics, budgets, timelines, and vendor negotiations, ensuring all details are meticulously handled.
• Oversee event communication, promotion, and staff management, ensuring successful execution and post-event evaluation.

Administrative Support

• Providing overall administrative support including attending to walk-in inquiries.
• Assisting with various administrative tasks as needed to support the organization initiatives, projects and events.
• Compile and consolidate monthly data for management reporting.

Requirements

• GCE A level or its equivalent
• Minimum of 5 years of experience in an administrative role
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to interact effectively with stakeholders at all levels, whether senior executives or working-level staff
• Ability to take detailed and accurate minutes of meetings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in an administrative role is preferred.

IMPORTANT: We do not collect any of the following:

• NRIC/FIN or any national identifiers.
• Photo
• Date of birth
• Age
• Spouse/Family information

Please do NOT include these in your CV/Resume and we reserve the right to reject any application that contains the above.