Accounts, HR & Administrative Assistant

GAUGING & AUTOMATION PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A small SME in Singapore is seeking an Accounts, HR & Administrative Assistant. The role includes primary responsibilities in accounts support, along with junior HR and office administrative duties. Candidates should have 2-3 years of relevant experience and skills in accounting software and multitasking. This position offers a manageable workload with opportunities for exposure to various functions, making it an excellent learning experience. Competence in Microsoft Excel and cloud-based accounting systems is essential.

Qualifications

• Minimum 2–3 years of experience in an Accounts Assistant or accounting-related role.
• Prior exposure to HR or administrative support is an advantage.

Responsibilities

• Perform general accounting administrative work.
• Process Accounts Payable and Accounts Receivable transactions.
• Support recruitment activities and maintain employee records.
• Coordinate vendor registration and maintain organised records.

Skills

Version Control

Accounts Payable

Microsoft Excel

Administrative Work

Procurement

Accounts Receivable

Employee Training

ERP

ISO

Tax

Currency

Accounting

Job description

Roles & Responsibilities

Job Title: Accounts, HR & Administrative Assistant

Role Overview

We are a small SME seeking an Accounts, HR & Administrative Assistant whose primary responsibility is accounts support, with additional junior HR and office administrative duties. As a small team, the role is varied but well‑paced, allowing the successful candidate to support different functions while maintaining a reasonable and well‑balanced workload.

Key Responsibilities

1. Accounts Assistant (Primary Role)

• Perform general accounting administrative work, reporting to the Company Accountant.
• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Issue Statements of Account (SOA) and follow up on outstanding payments.
• Handle and process staff expense claims.
• Generate tax invoices from GRN and prepare monthly currency reports.
• Maintain and monitor fixed assets records.
• Assist with quarterly GST reporting and filing.
• Support daily accounting work using the company’s cloud‑based accounting/ERP system.

2. Junior HR Support (Secondary Role)

• Support recruitment activities, including interview coordination.
• Assist with employee onboarding and offboarding processes.
• Maintain employee records and HR documentation (digital and physical).
• Track employee leave and provide basic payroll inputs.
• Assist with work permit applications and renewals with MOM.
• Help with registration of external training courses for staff.
• Update employee training records and follow up with course external vendor rating and trainee feedback forms.
• Handle basic employee queries professionally and confidentially.

3. Administrative & Office Support

• Complete and submit vendor registration, pre‑qualification, and onboarding forms.
• Maintain and update company profiles on customer and procurement portals.
• Coordinate with internal teams to collect required documents.
• Track submission status, approvals, renewals, and clarifications.
• Maintain organised records of submitted forms, supporting documents, and approval confirmations.
• Manage document version control and prepare standard templates.
• Provide general office administrative support as needed.
• Generate, maintain and track customer satisfaction form and feedback for ISO qualification.
• Procurement and inventory support for office and projects.

Working Environment

Small SME team with manageable workload.

Exposure to accounts, HR, and admin, providing good learning opportunities.

Structured processes with flexibility typical of a small organisation.

Role involves a mix of routine tasks and light coordination, not constant fire‑fighting.

Requirements & Skills

Experience & Qualifications

• Minimum 2–3 years of experience in an Accounts Assistant or accounting‑related role.
• Prior exposure to HR or administrative support is an advantage.

Skills & Competencies

• Familiar with cloud‑based accounting or ERP systems.
• Proficient in Microsoft Excel.
• Able to multitask and work independently with minimal supervision.
• Detail‑oriented, organised, and reliable.
• Willing to support multiple functions in a small team environment.

Tell employers what skills you have

• Version Control
• Accounts Payable
• Microsoft Excel
• Currency
• Administrative Work
• TaxInventory
• ERP
• ISO
• Procurement
• Accounts Receivable
• Accounting
• Employee Training
• Administrative Support