Accounts cum Administrative Executive

PANAHON MARINE SURVEYS SERVICES PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A marine surveys services company in Singapore seeks an Accounts & Administrative Executive to provide essential accounting and administrative support. The ideal candidate should be detail-oriented with strong organizational skills and basic accounting knowledge. Responsibilities include managing daily accounting operations, supporting office administration, and coordinating travel arrangements. Candidates should possess at least an 'N' level qualification and have 1–3 years of relevant experience. Proficient use of Microsoft Office is essential.

Qualifications

• Minimum 1–3 years of relevant working experience preferred.
• Strong attention to detail and good organizational skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Handle daily accounting operations including data entry, invoicing, and filing.
• Manage general office administration, filing systems, and document control.
• Provide administrative and operational support to management and team members.

Skills

Detail-oriented

Organizational skills

Basic accounting knowledge

Proficient in Microsoft Office (Excel, Word, Outlook)

Good communication skills

Ability to multitask

Trustworthy

Education

Minimum 'N' level

Tools

Accounting software

Job description

Overview

The Accounts & Administrative Executive is responsible for providing day-to-day accounting support and administrative coordination to ensure smooth and efficient office operations. This role requires a detail-oriented individual with strong organizational skills, basic accounting knowledge, and the ability to multitask in a dynamic work environment.

Key Responsibilities

Accounts & Finance Support

• Handle daily accounting operations including data entry, invoicing, and filing
• Prepare and issue invoices, debit notes, and credit notes
• Monitor accounts receivable and payable, and follow up on outstanding payments
• Assist in bank reconciliations and expense tracking
• Maintain proper documentation and records for audits and internal reference
• Support month-end closing activities and basic financial reporting
• Liaise with external accountants, auditors, or tax agents when required

Administrative Duties

• Manage general office administration, filing systems, and document control
• Handle incoming and outgoing correspondence (emails, letters, courier arrangements)
• Assist in procurement of office supplies and maintain inventory records
• Coordinate travel arrangements, meetings, and appointments when required
• Support HR-related administrative tasks such as staff records and leave tracking
• Ensure compliance with company policies and administrative procedures

General Support

• Provide administrative and operational support to management and team members
• Assist with ad-hoc tasks and projects as assigned
• Maintain confidentiality of company and financial information at all times

Requirements & Qualifications

• Minimum 'N' level and above
• Minimum 1–3 years of relevant working experience preferred
• Basic knowledge of accounting principles and bookkeeping
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with accounting software is an advantage
• Strong attention to detail and good organizational skills
• Ability to work independently and meet deadlines
• Good communication and interpersonal skills
• Responsible, proactive, and trustworthy