Accounts & Administrative Assistant

CAESAR SHIPPING SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading shipping services provider in Singapore is seeking an experienced Accounts and Administrative Executive. The successful candidate will manage accounts payable processes, procure office supplies, and provide administrative support. Applicants should have at least 2 years of relevant experience and be proficient in Microsoft Office applications. The role is crucial for ensuring smooth day-to-day operations within the company.

Qualifications

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Minimum O-Level or Diploma qualification.
• At least 2 years of experience in a similar administrative or accounting role.

Responsibilities

• Manage end-to-end accounts payable processes, including invoice verification.
• Procure office supplies and manage leasing agreements.
• Provide general administrative support for smooth operations.

Skills

Microsoft Office proficiency

Interpersonal skills

Detail-oriented

Organized

Education

O-Level or Diploma

Job description

Job Responsibilities

Accounts

• Manage end-to-end accounts payable (AP) processes, including invoice and expense claim verification, approvals, and payment execution.
• Reconcile AP sub-ledger to general ledger and promptly resolve discrepancies.
• Maintain accurate vendor records and ensure adherence to payment terms.
• Handle petty cash and staff reimbursement claims efficiently.

Administrative

• Procure office supplies such as stationery and pantry items.
• Manage new and renewal processes for company leasing agreements.
• Oversee maintenance of office facilities and equipment, recommending replacements to avoid disruptions.
• Provide general administrative support to ensure smooth day-to-day operations.

Requirements

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Independent and self-motivated, yet receptive to guidance and feedback.
• Strong interpersonal skills with a professional and pleasant demeanor.
• Detail-oriented, organized, proactive, and eager to learn.
• Minimum O-Level or Diploma qualification.
• At least 2 years of experience in a similar administrative or accounting role.