Accounts & Admin Executive

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A specialized financial services firm in Singapore is seeking a Family Office Accounts & Admin Executive to support the setup and daily operations of a newly established family office. The role involves maintaining financial records, updating portfolio valuations, and assisting with payment processing. Candidates should have a diploma or degree in Accounting and experience with QuickBooks. Attention to detail and the ability to work independently in a fast-paced environment are essential. Competitive salary and benefits are offered.

Qualifications

• Diploma or degree in Accounting, Finance, or a related field.
• Experience or familiarity with QuickBooks or similar accounting software.
• High attention to detail and accuracy in data entry and reconciliation.

Responsibilities

• Maintain financial records by recording and updating accounting entries.
• Record interest income, dividend income, and related portfolio income.
• Update the investment portfolio to reflect changes in market value.
• Prepare meeting minutes and assist in compiling financial summaries.
• Support the family office setup by preparing required documents.
• Assist with payment preparations and maintain organized records.
• Coordinate with external parties on documentation and operational matters.
• Ensure compliance with accounting records and processes.

Skills

Attention to detail

Data entry accuracy

Proficiency in Microsoft Excel

Education

Diploma or degree in Accounting, Finance, or related field

Tools

QuickBooks

Job description

Overview

We are seeking a Family Office Accounts & Admin Executive to support the setup and daily operations of a newly established family office. You will assist with accounting tasks, maintain financial records, update the investment portfolio, and handle general administrative duties to ensure smooth day-to-day operations.

Key Responsibilities

• Maintain Financial Records: Record and update accounting entries, including expenses, invoices, reimbursements, and other routine transactions.
• Realized Income Booking: Record interest income, dividend income, coupon payments, and related portfolio income accurately and in a timely manner.
• Update Portfolio Valuations: Update the investment portfolio to reflect changes in market value and ensure accurate mark-to-market reporting.
• Prepare Reports & Documentation: Prepare meeting minutes, assist in compiling financial summaries, and support the preparation of information required for annual reporting.
• Support Family Office Setup: Assist with the preparation, coordination, and submission of required documents during the establishment of the family office.
• Support Payment Processing: Assist with payment preparations, ensure proper documentation, and maintain organised records for audit and compliance purposes.
• Liaise with external parties: Coordinate with auditors, HR consultants, and service providers on documentation and operational matters.
• Ensure Compliance & Accuracy: Ensure accounting records and processes comply with trust company requirements, internal controls, and regulatory standards.

Required Skills & Qualifications

Diploma or degree in Accounting, Finance, or a related field.

• Experience or familiarity with QuickBooks or similar accounting software.
• High attention to detail and accuracy in data entry and reconciliation.
• Proficiency in Microsoft Excel and familiarity with accounting software is a plus.
• Ability to work independently in a lean, fast-paced family office environment.

📩Interested candidates, please submit your application for a confidential chat.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)
EA Personnel Name & Registration Number: Keith Wong (R24125987)