Accounts & Admin Assistant

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking an Admin & Accounts Assistant to support daily operations by managing administrative and accounting tasks. Responsibilities include maintaining software records, assisting in finance operations, and coordinating activities. Candidates should have 1-2 years of relevant experience, be able to communicate with Chinese workers, and be ready to start immediately. This full-time role offers a structured working week and is located near Bukit Batok.

Qualifications

• 1-2 years of accounting and administrative experience is required.
• Ability to communicate with Chinese workers.
• Immediate or short notice start preferred.

Responsibilities

• Maintain recording systems for software licenses and equipment setup.
• Assist in organizing company trips and recreation activities.
• Schedule payments for local and overseas suppliers.
• Handle day-to-day finance operations and control requirements.

Skills

Office management

Financial record-keeping

Communication in Mandarin

Technical IT support

Job description

ADMIN & ACCOUNTS ASSISTANT

Looking for an admin and accounts assistant in a versatile role that supports a company's daily operations by handling a range of both administrative and accounting tasks. The job scope covers general office management, financial record-keeping, and coordination with various stakeholders.

The Admin & Accounts Assistant is responsible for:

Administrative duties

· Maintain proper recording system for software licensing & automation equipment setup

· Ensures proper maintenance of office equipment & fittings, ERP system and server.

· Light-weight IT technical tasks, following documented processes with IT contractor.

· Assist in flight and hotel bookings.

· Assist in organising annual company trips and recreation activities

· Screens and directs in-coming calls for assigned executives or managers.

· Perform checking on monthly overtime (OT) calculation.

· Ensure that all statutory regulations, company’s environmental and safety regulations and code of practice are implemented and complied with by all staff.

Accounts Duties

· Assisting and co-ordinate import/export shipping matter

· Schedule AP batch payment for local & overseas supplier.

· To check sales invoices in accordance with price list and customers’ orders.

· Assist in preparing monthly Accounts report especially for monthly sales report.

· Assist with external auditors on year-end audits and preparation of statutory reports

· Handle grant administration, including prompt claims submission, disbursement and tracking

· Assist in day-to-day finance operations and control requirements & month end reports

· Proactively support manager by independently handling all assigned duties

Additional information:

• 5-days work; Monday to Friday

• Working hours: 8.30am to 5.45pm

• Location near Vicom at Bukit Batok

• Bus service 189 from Bukit Batok Interchange

• With 1-2 year accounting and admin experience

• Able to start work immediately or short notice

• Able to communicate with Chinese worker.

• Singapore IC candidates only

• NO recruitment agents required

• NO quota for foreign candidates