Accounts Admin Assistant

TEO BAK SOAH TRADING CO; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local trading company in Singapore is looking for a detail-oriented Data Entry and Administrative Specialist. The role involves accurate data entry into accounting systems, generating customer invoices, and maintaining debtor records. Candidates should have proficiency in Microsoft Word and Excel, along with good English and Mandarin language skills. A minimum of 2-3 years of relevant experience is required. This is a contract position offering a supportive workplace and development opportunities.

Benefits

Learning and Development Opportunities

Supportive Workplace Environment

Teamwork Mindset

Completion bonus after contract

Qualifications

• Proficient in Microsoft Word and Excel.
• Good command of English for reading and writing.
• Ability to communicate in Mandarin for business communication.
• Organized and able to multitask under pressure.
• 2-3 years of relevant experience.

Responsibilities

• Accurately enter data into the accounting system, including invoices.
• Generate customer invoices in a timely manner.
• Maintain and update debtor records in the accounting system.
• Operate the weighbridge and record weight data accurately.
• Handle incoming calls and emails.
• Assist with ISO audits and documentation preparation.
• Perform general administrative duties.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Good command of English

Multitasking

Team player

Adaptability

Communication in Mandarin

Knowledge of local map reading

Education

NITEC/ HNITEC, Diploma or equivalent

Job description

Job Highlights

• Great Learning and Development Opportunities
• Supportive Workplace Environment
• Teamwork Mindset

Job Description

• Accurately and promptly enter data into the accounting system, including creating invoices and updating supplier/customer information.
• Generate customer invoices in a timely and accurate manner based on the established billing schedule.
• Maintain and update debtor records in the accounting system, and monitor customer payment cycles.
• Operate the weighbridge effectively by ensuring vehicles are weighed promptly and weight data is recorded accurately.
• To handle incoming calls/emails
• Participate in ISO audits and assist with documentation preparation, including compiling toolbox meeting content.
• Perform general administrative duties to support the smooth operation of daily business activities.

Job Requirements

• Proficient in Microsoft Word & Excel
• Good command of English (read and write)
• Able to communicate English & Mandarin in view of business communication with the Mandarin speaking associates
• Organized and able to multitask
• Team player
• Able to work under pressure with good adaptability and initiative
• Knowledge on local map reading will be an added advantage
• Minimum NITEC/ HNITEC, Diploma or equivalent
• Minimum 2-3 years’ experience
• 5.5 days’ work week with occasional work on Saturdays.
• 1 year contract with contract completion bonus