1 Year Contract Senior Facilities, Office Administrator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A recruitment company in Singapore is seeking a Facilities Management professional to oversee daily office operations, ensure the smooth functioning of systems such as HVAC and CCTV, and manage vendor relationships. The ideal candidate should possess a diploma or degree in Facilities Management or related fields, with a minimum of 4-5 years of experience, strong technical skills, and proficiency in Microsoft Excel. This role requires excellent communication and coordination skills, as well as the ability to work independently.

Qualifications

• 4-5 years of experience in facilities operations or corporate real estate.
• Strong technical skills related to building systems and compliance.
• Ability to manage after-hours maintenance or emergency situations.

Responsibilities

• Manage daily facilities operations including electrical and HVAC systems.
• Conduct inspections to ensure systems are in good condition.
• Oversee CCTV and door access control systems.

Skills

Technical knowledge of UPS systems

Electrical distribution

HVAC systems

CCTV management

Vendor management

Microsoft Excel proficiency

Excellent communication skills

Teamwork

Education

Diploma or Degree in Facilities Management

Engineering

Building Services

Job description

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, UPS, generator, lighting, plumbing & etc. systems.
• Conduct routine inspections to ensure all office systems are in good working condition.
• Support IT and server room infrastructure – including power supply, cooling, FM-200/pre‑action fire suppression, and environmental monitoring.
• Administer door access control systems and after‑hours support.
• Oversee CCTV operations, including system monitoring, footage retrieval, and coordination with security vendors.
• Coordinate preventive and corrective maintenance with vendors and building management.
• Vendor, contractor and incident management.
• Ensure safety, fire, and audit compliance in line with Singapore standards.
• Support space planning, office setup, and staff relocations in coordination with stakeholders.
• Liaise with landlord, vendors, and internal departments for operational and escalation matters.
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Ensure operations adhere to policies and regulations.
• Track facility budgets, vendor contracts, and maintenance documentation.
• Other administrative supports.

Qualifications and Profile

• Diploma or Degree in Facilities Management, Engineering, Building Services, or related field.
• At least 4-5 years of experience in facilities operations or corporate real estate, preferably within financial or IT‑driven environments.
• Strong technical knowledge of UPS, generator systems, electrical distribution, HVAC, and fire suppression (FM-200/pre‑action).
• Experience managing door access control and CCTV systems.
• Familiarity with vendor management, building management systems (BMS), and compliance reporting.
• Highly proficient in Microsoft Excel, with strong skills in applying formulas, analyzing datasets, and generating reports.
• Excellent communication and coordination skills, with a proactive and service‑oriented mindset.
• Able to work independently and support after‑hours maintenance or emergency situations when required.
• Ability to work independently and as part of a team.

To apply, please email a detailed copy of your resume in Ms. Words format to [e-mail]

Linus Yeo Yong Boon
CEI No: R1104497
EA License No: 99C4599

We regret that only shortlisted applicant will be notified.