Administration jobs in United Kingdom

We are seeking a highly organized and detail-oriented Coordinator to join our team in the heavy industry and metallurgy sector in Ras Al Khair, Saudi Arabia. This role is crucial for ensuring the smooth operation of our projects and facilitating communication between various departments. The ideal candidate will have a strong background in project coordination, excellent communication skills, and the ability to manage multiple tasks simultaneously. As a Coordinator, you will play a pivotal role in supporting project managers and ensuring that all aspects of the projects are executed efficiently and effectively.

1. Assist in the planning and execution of projects by coordinating schedules, resources, and information flow between teams.
2. Maintain project documentation, including reports, timelines, and budgets, ensuring that all records are accurate and up-to-date.
3. Facilitate communication between stakeholders, including management, clients, and team members, to ensure everyone is informed of project progress and changes.
4. Monitor project milestones and deliverables, identifying potential issues and proposing solutions to keep projects on track.
5. Organize and attend meetings, preparing agendas and minutes, and ensuring that action items are followed up on.
6. Coordinate logistics for project-related activities, including travel arrangements and site visits.
7. Support the procurement process by liaising with suppliers and vendors to ensure timely delivery of materials and services.
8. Assist in the development of project proposals and presentations, ensuring that they meet company standards and client expectations.
9. Provide administrative support to project managers, including scheduling appointments and managing calendars.
10. Participate in continuous improvement initiatives to enhance project coordination processes and efficiencies.

1. Proven experience in project coordination or a similar role within the heavy industry or metallurgy sector.
2. Strong organizational skills with the ability to prioritize tasks and manage time effectively.
3. Excellent written and verbal communication skills, with a keen attention to detail.
4. Ability to work collaboratively in a team environment while also being able to work independently.
5. Proficiency in project management software and Microsoft Office Suite applications.
6. Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving issues.
7. Flexibility to adapt to changing project requirements and deadlines.
8. Demonstrated ability to build and maintain relationships with various stakeholders.
9. A degree in a relevant field such as business administration, engineering, or project management is preferred.
10. Fluency in English; knowledge of Arabic is an advantage.

• Project Management: Proficiency in project management methodologies and tools is essential for effectively coordinating projects, ensuring timelines are met, and resources are allocated efficiently.
• Communication Skills: Strong verbal and written communication abilities are critical for conveying information clearly to team members, stakeholders, and clients, fostering collaboration and understanding.
• Organizational Skills: Exceptional organizational skills are necessary to manage multiple projects and tasks simultaneously, ensuring that all aspects of the projects are tracked and executed properly.
• Problem-Solving: The ability to analyze situations, identify issues, and develop practical solutions is vital for overcoming obstacles and keeping projects on track.
• Technical Proficiency: Familiarity with project management software and tools, as well as Microsoft Office applications, enhances efficiency in project coordination and documentation.