Executive Assistant

Hitachi Automotive Systems Americas, Inc.; Dammam; On-site; SAR 90,000 - 130,000; Full time

Job summary

HITACHI ENERGY LTD in Dammam is seeking an experienced Administration & Facilities professional to support executive scheduling, document preparation, and communications. This role handles confidential information and coordinates meetings, travel, and office operations.

You will use standard software packages (Microsoft Office) and demonstrate strong English communication, organization, and discretion in a global business environment, ensuring compliance with internal procedures and external

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years of experience in international companies.
• Strong communication and relationship-building skills.
• Teamwork and organization with time management.
• Attention to detail and discretion with confidential information.
• Proficiency in English, both spoken and written.

Responsibilities

• Organize information for conferences, speeches, and reports for executives.
• Schedule meetings, manage diaries, and arrange travel.
• Receive and relay telephone messages and manage executive interactions.
• Prepare agendas, take minutes, and service meetings.
• Maintain office procedures, record systems, and database entry.
• Assist with presentations, reports, and budgeting-related tasks.
• Ensure compliance with internal and external regulations.

Skills

Executive support

Calendar management

Communication skills

Data entry

Time management

English proficiency

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Email handling

Job description

Location: Dammam, Eastern Region, Saudi Arabia Job ID: R0141544 Date Posted: 2026-09-17 Company Name: HITACHI ENERGY LTD Profession (Job Category): Administration & Facilities Job Schedule: Full time Remote: No

How you’ll make an impact

• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive, editing, proofing, formatting, document design/production, form filling, and data entry.
• In addition, scheduling/coordinating meetings, diaries, and travel arrangements.
• Also, receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources.
• Typically this role is required to handle confidential business and personnel information.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files.
• Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelor’s degree in Business Administration or related degree.
• 5+ Years of experience in international companies.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

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