Strategic Executive Assistant to Leadership Team

Hitachi ABB Power Grids; Dammam; On-site; SAR 120,000 - 180,000; Full time

Job summary

Hitachi Energy is seeking an Executive Assistant in Dammam to support executives with scheduling, communications, travel arrangements and confidential information handling. You will manage meetings, prepare documents, maintain records and coordinate with internal and external stakeholders.

Ideal candidates hold a BA in Business Administration, have 5+ years in international companies, and demonstrate strong organizational, communication and time-management skills in a fast-paced environment.

Qualifications

• A bachelor’s degree in Business Administration or related field.
• 5+ years of experience in international companies.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• Proficiency in Microsoft Office and ability to learn bespoke packages if required.
• Fluent in spoken and written English.

Responsibilities

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or greeting clients and directing them to the appropriate departments or individuals.
• Answering telephones and responding to inquiries via telephone or email and booking meeting rooms, set up conference calls and taking messages and minutes during meetings.
• Performing administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implementing and/or developing office procedures and record systems and managing database entry and client files.
• Organizing and distributing messages, making and confirming travel arrangements and preparing outgoing correspondence.
• Maintaining confidential department files/records and performing routine bookkeeping tasks and assisting with presentations and reports.
• Ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Skills

Communication skills

Customer service

Relationship-building

Teamwork

Time management

Attention to detail

Negotiation

Assertiveness

Flexibility

Discretion

Diplomacy

Initiative

MS Office

English proficiency

Education

Bachelor's degree in Business Administration

Job description

Hitachi Energy is seeking an Executive Assistant in Dammam to support executives with scheduling, communications, travel arrangements and confidential information handling. You will manage meetings, prepare documents, maintain records and coordinate with internal and external stakeholders.

Ideal candidates hold a BA in Business Administration, have 5+ years in international companies, and demonstrate strong organizational, communication and time-management skills in a fast-paced environment.