Senior Document Controller

Power International Holding (PIH); Saudi Arabia; On-site; SAR 90,000 - 130,000; Full time

Job summary

Power International Holding (PIH) is seeking a Document Control Specialist to oversee document management activities and ensure compliance with procedures and standards. The role involves organizing, filing, distributing, and tracking document revisions while coordinating with project managers and engineers.

The ideal candidate has strong English skills, proficiency in MS Office, and SAP experience. GCC familiarity is a plus, with a focus on continuous improvement and adherence to IMS policies

Qualifications

• Knowledge of ISO documentation standards.
• Good working knowledge of English, both written and verbal.
• Computer literacy and experience using Microsoft Office software.

Responsibilities

• Supervise document control activities and ensure compliance with procedures and standards.
• Oversee organization, categorization, and filing for easy retrieval and accessibility.
• Manage document distribution, including receiving, reviewing, and disseminating documents to recipients.
• Track revisions, updates, and approvals with accurate records of history and status.
• Develop and implement document control procedures, workflows, and best practices.
• Train document control staff on processes, software systems and compliance.
• Coordinate document-related activities with project managers, engineers, contractors and stakeholders.
• Conduct audits and quality checks of document management systems for data integrity and regulatory compliance.
• Provide technical support to users of document management software.

Skills

ISO documentation

English proficiency

Office software

Tools

SAP

Job description

Job Responsibilities 1

• Supervise document control activities and ensuring compliance with document management procedures and standards.
• Oversee the organization, categorization, and filing of documents to ensure easy retrieval and accessibility.
• Manage document distribution processes, including receiving, reviewing, and disseminating incoming and outgoing documents to appropriate recipients.
• Track document revisions, updates, and approvals, and maintaining accurate records of document history and status.
• Develop and implement document control procedures, workflows, and best practices to optimize efficiency and accuracy.
• Train and mentor document control staff on document management processes, software systems, and compliance requirements.
• Liaise with project managers, engineers, contractors, and other stakeholders to coordinate document-related activities and address any issues or concerns.
• Conduct regular audits and quality checks of document management systems to ensure data integrity, compliance with regulatory requirements, and adherence to organizational standards.
• Provide technical support and troubleshooting assistance to users of document management software systems.
• Contribute to continuous improvement initiatives aimed at enhancing document control processes, systems, and tools to meet evolving project or organizational needs.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

• Knowledge in ISO documentation standards
• Knowledge in use of spreadsheets, database, word processing and selected job specific software
• Knowledge of records management principles and procedures including record keeping and filing principles
• and practices
• Good working knowledge of English, both written and verbal
• Knowledge of Office machines and other related equipment
• Computer literacy and experience of using a range of Microsoft Office software
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus